Shop Administrator - Night Shift

Job summary

The Shop Administrator manages incoming and outgoing paperwork, material orders, and shop documentation while supporting safety programs. They also maintain administrative tracking systems and coordinate with the fabrication team to ensure efficient shop operations.

Job details

Pitt Meadows Plumbing and Mechanical Systems (PMP) has been a leader in the plumbing and mechanical industry for over 40 years. We pride ourselves on being a family-owned and operated company. We specialize in pre-fabrication, modular systems and installation of large-scale residential, commercial, institutional, educational, and medical design-build plumbing and mechanical projects. Our company is growing fast, and we are looking for a highly motivated and enthusiastic team player to join us as a Shop Administrator at our Shop XL in Maple Ridge. This is a Night-Shift opportunity, running from 2 pm to 12 am, Monday to Thursday. Reporting to the Senior Fabrication Manager, the Shop Administrator will support our team by providing administrative support to the PMP Fabrication Facility by managing receiving documentation, placing material orders, preparing shop orders, and supporting safety programs. Job responsibilities include, but are not limited to: Manage and file all incoming and outgoing paperwork related to deliveries, including receiving reports, mill test reports and packing slips. Place material orders based on requests from the Fabrication and Project Management teams. Create and maintain fabrication shop orders and corresponding documentation packages. Participate as an active member of the Joint Occupational Health and Safety (JOHS) Committee. Maintain administrative tracking systems including attendance, logistics, material tracking and internal communication records. Draft internal correspondence, meeting minutes, memos, safety notices, and documentation as required. Assist in scheduling meetings, safety training sessions, and walkthroughs as directed by the Fabrication Team. Work closely with Fabrication Manager, Fabrication Coordinator, Leadhands, and other team members to ensure smooth documentation flow and process support. Support ongoing safety compliance and documentation efforts within the shop. Perform other duties as assigned. Job requirements Minimum 3 years of experience in an administrative role. Previous experience in a construction or fabrication environment preferred. Demonstrated experience in material management and maintaining documentation workflows. Understanding of shop operations and safety documentation Experience participating in or supporting safety committees (e.g., JOHS) is an asset. Skills & Requirements Strong administrative and organizational skills Able to develop & maintain good working relationships with personnel of other departments. Able to communicate clearly and concisely in writing and orally. Detail-oriented Strong interpersonal skills Ability to prioritize and manage multiple tasks Proficiency in Microsoft Office and cloud-based file management platforms (e.g., Dropbox) Familiarity with construction or fabrication documentation processes Reliable, professional, and proactive Comfortable participating in safety-related initiatives Who are you? You value teamwork and consider yourself a true team player. You represent yourself and your work with passion and pride. You strive to do the right thing, always. You want a challenging yet rewarding position. Compensation: DOE + 5% RRSP + Phone allowance + Full Benefits 100% Company-Paid + Life Insurance + LTD + AD&D. To know more about us, please visit our website https://www.pittmeadows.net/ Check us out on LinkedIn https://www.linkedin.com/company/pitt-meadows-plumbing/ See our employee reviews on Indeed https://ca.indeed.com/cmp/Pitt-Meadows-Plumbing-&-Mechanical-Systems/reviews Applications will not be accepted at our office or on the job site – online applications only. We thank all candidates for applying; however, only those selected for an interview will be contacted.

What you’ll do

The Shop Administrator manages incoming and outgoing paperwork, material orders, and shop documentation while supporting safety programs. They also maintain administrative tracking systems and coordinate with the fabrication team to ensure efficient shop operations.

Requirements

Candidates must have a minimum of 3 years of experience in an administrative role, preferably within a construction or fabrication environment. Proficiency in Microsoft Office and strong organizational skills are required to manage documentation and safety compliance effectively.

Benefits

• 5% RRSP • Phone allowance • Full benefits • Life insurance • Long-term disability • Accidental death and dismemberment insurance

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Safety Compliance · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Material management
• Documentation workflow
• Safety compliance
• Microsoft Office
• Cloud-based file management
• Organizational skills
• Communication
• Interpersonal skills
• Attention to detail
• Time management
• Logistics tracking
• Record keeping
• Safety committee participation
• Administrative Support
• Workflow Management
• Organizational Skills
• Self-Motivation
• Construction
• Management
• Occupational Safety And Health
• File Management
• Internal Communications
• Plumbing
• Interpersonal Communications
• Project Management
• Mechanical Systems
• Taking Meeting Minutes
• Memos
• Operations
• Project Management Professional Certification
• Safety Training
• Scheduling
• Prioritization
• Teamwork
• Enthusiasm
• Detail Oriented

Job areas

• Administrative
• Construction
• Manufacturing
• Logistics
• Security & Safety
• Shop Administrator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers