Administrative Assistant

Job summary

Provide administrative and clerical support, including weekly payroll assistance, timesheet coordination, data entry, and management of labour hours and work orders. Support office operations by handling calls, arranging supplies, preparing documents, and assisting the Office Manager with other administrative duties.

Job details

Are you looking for a role that provides a daily challenge, builds on your attention to detail and uses your strong administration skills? Do you enjoy working as part of a team in a fast paced, collaborative work environment? Take the leap and make your mark at Plan Group! As An Administrative Assistant You Work to support administrative and clerical services for our team Provide weekly payroll support for a small group of employees Manage all incoming time sheets and coordinate any missing work orders before uploading into the system Complete data entry into excel file for upload into payroll system (Jonas) Enter all the labour hours into our Microsoft Access database Manage any discrepancies and revised timesheets as applicable Assist the Office Manager and complete other administration duties as assigned Issue work orders to technicians and close work orders as necessary Prepare work orders for the purpose of final billing for client Collect data for tracking old/outstanding work orders Arrange delivery of office supplies as required Process incoming calls and redirect, forward and take messages as required File, photocopy and scan business documents upon request Our Ideal Candidate Has A combination of related post-secondary education and minimum of 3 years related industry experience; construction industry experience an asset Strong administrative skills and attention to detail Proficient in Microsoft Office applications (Word, Excel, Outlook, Access) When you join #TeamPlanGroup, you’re not just starting a job - you’re building a career with one of Canada’s most respected contractors. Proudly recognized as a Top Employer in Canada for four consecutive years, Plan Group offers the opportunity to work on landmark projects that shape communities for the future. As part of our global network, you’ll gain access to unparalleled resources, innovative technologies, and endless opportunities to contribute to impactful work. From advanced technology to complex infrastructure, every project is a chance to build your skills and leave a legacy. Bring your talent, energy, and ideas, and let’s build something extraordinary - together. For more information, follow us on social media and visit our website at www.plan-group.com. Thank you for your interest in joining Plan Group, an equal opportunity employer. Please note that due to the volume of applicants, only those selected for an interview will be contacted. Accommodations for applicants with disabilities will be made during the recruitment process. Should you be contacted for an interview, please advise if accommodations are required. Plan Group does not use artificial intelligence (AI) to screen, assess or select applicants.

What you’ll do

Provide administrative and clerical support, including weekly payroll assistance, timesheet coordination, data entry, and management of labour hours and work orders. Support office operations by handling calls, arranging supplies, preparing documents, and assisting the Office Manager with other administrative duties.

Requirements

The role requires a combination of related post-secondary education and at least three years of related industry experience; construction experience is an asset. Candidates should have strong administrative skills, attention to detail, and proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Access.

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Payroll Support
• Timesheet Management
• Data Entry
• Microsoft Excel
• Microsoft Access
• Microsoft Word
• Microsoft Outlook
• Work Order Management
• Attention To Detail
• Discrepancy Resolution
• Telephone Support
• Document Filing
• Office Supply Coordination

Job areas

• Administrative
• Construction
• Finance & Accounting

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