AP/AR Specialist

Job summary

The Accounts Receivable/Accounts Payable Specialist manages daily transactional accounting functions including billing, collections, and vendor payments using Xero. They are also responsible for reconciling accounts, preparing financial reports, and supporting month-end close processes.

Job details

At Planitar, we build technology that helps people see and understand the world’s spaces more clearly. We are the creators of iGUIDE, a powerful property technology solution that combines immersive 3D tours, accurate floor plans and reliable spatial data into a single, easy-to-use system. Our cameras and software platform are used by professionals in real estate, insurance, construction and property management to simplify their work and deliver better results. Planitar recently joined REA Group, one of the world’s leading digital property companies. REA operates Australia’s largest residential and commercial property platforms, including realestate.com.au and has a growing global footprint across Asia and North America. Together, we are shaping the future of property technology, combining Planitar’s deep spatial data expertise with REA’s global scale and innovation engine. OUR VISION A connected future where reliable spatial data enables informed decisions across the property lifecycle. OUR VALUES Integrity: We do the right thing even when it’s hard. Teamwork: We are one team, on a big mission. Innovation: We value creative solutions for emerging opportunities. Accountability: We honour our commitments. ABOUT THE ROLE The Accounts Receivable/Accounts Payable Specialist is responsible for the day-to-day transactional accounting functions related to customer billing, collections, vendor payments, and expense processing in Xero. This is an entry-level role well suited to someone early in their accounting career who is organized, numbers-driven, and eager to build a strong foundation in finance operations. RESPONSIBILITIES Accounts Receivable & Billing: Audit customer accounts and transactions to ensure accurate and timely billing Prepare and issue invoices, statements, and related reports in Xero, in accordance with company standards Monitor incoming payments and apply them correctly to customer accounts Review and compute interest charges, verify account balances, and ensure accurate coding of financial documents Contact clients with overdue accounts to arrange payment and resolve discrepancies professionally Provide customer service support, including payment processing, refunds, and account inquiries Reconcile AR sub-ledger to the general ledger on a regular basis Accounts Payable: Review, code, and process vendor invoices, purchase orders, and employee expense reports in Xero, DEXT, Float Verify invoices against purchase orders and receipts before processing Schedule and process vendor payments (EFT, ACH, wire transfer, credit card) within payment terms Maintain vendor records and respond to vendor inquiries Reconcile vendor statements and resolve discrepancies Reporting & Month-End Support: Run system reports and financial data extracts from Xero to support reconciliations and month-end close Prepare periodic financial summaries, cost statements, aging reports, and ad hoc reports as requested General: Maintain accurate, organized financial records and supporting documentation Support internal and external audits by providing requested documentation Support process improvements within billing workflows and financial systems Collaborate cross-functionally with Sales, Operations, and Customer Experience to ensure accurate customer billing and data alignment Perform other related duties as required QUALIFICATIONS Diploma or degree in Accounting, Finance, Business Administration, or a related field (or equivalent combination of education and experience) 1–3 years of experience in accounting, bookkeeping, or a similar administrative/finance role (internships and co-op experience count) Basic understanding of accounting principles and double-entry bookkeeping Proficiency with Microsoft Excel (comfortable with formulas, basic spreadsheets) Strong attention to detail and accuracy when handling numbers and records Good written and verbal communication skills, including comfort with client communications through email about account balances and payments Ability to manage multiple tasks and meet deadlines in a fast-paced environment Trustworthy and comfortable handling confidential financial information WHY WORK AT PLANITAR We’re in an exciting phase of growth; evolving our technology, expanding globally and scaling our operations. This is your opportunity to shape the future of property technology alongside a talented, driven team. PERKS AND BENEFITS: 100% employer-paid flexible benefits plan Comprehensive Health & Dental coverage Health Spending Account (HSA) or Lifestyle Spending Account (LSA) options 3% DPSP match Hybrid Work Environment Professional Development Incentive Opportunities to grow as we scale The backing of a global industry leader through REA Group ACCESSIBILITY, INCLUSION & AI DISCLOSURE Planitar is committed to building a diverse, equitable and inclusive workplace where different perspectives are valued and everyone has the opportunity to thrive. We welcome applications from individuals of all backgrounds and experiences. Please note this is a back fill position. We are committed to providing an accessible recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the hiring process, please let us know and we will work with you to meet your needs. In alignment with Ontario legislative requirements, we use artificial intelligence (AI) tools in a limited capacity to assist with summarizing interview notes after interviews have been conducted. We do not use AI to screen, assess or make hiring decisions about candidates. All application reviews and hiring decisions are made by our team. Please note this posting is for a new vacancy. Thank you for your interest in Planitar. Due to the volume of applications we receive, only candidates selected for an interview will be contacted.

What you’ll do

The Accounts Receivable/Accounts Payable Specialist manages daily transactional accounting functions including billing, collections, and vendor payments using Xero. They are also responsible for reconciling accounts, preparing financial reports, and supporting month-end close processes.

Requirements

Candidates must have a diploma or degree in Accounting, Finance, or a related field along with 1–3 years of relevant experience. Proficiency in Microsoft Excel and a solid understanding of accounting principles are required for this role.

Benefits

• Flexible benefits plan
• Health coverage
• Dental coverage
• Health spending account
• Lifestyle spending account
• DPSP match
• Hybrid work environment
• Professional development incentive

Listed skills

• Collections · Preferred
• Customer service · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Data entry · Preferred
• Billing · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts receivable
• Accounts payable
• Xero
• Billing
• Collections
• Vendor payments
• Expense processing
• Financial reporting
• Reconciliation
• Microsoft Excel
• Data entry
• Communication
• Attention to detail
• Bookkeeping
• General ledger
• Customer service
• Ad Hoc Reporting
• Commercial Real Estate
• Vendor Payments
• Workplace Inclusivity
• Xero (Accounting Software)
• Accountability
• Workflow Management
• Expense Reports
• Month-End Closing
• Ability To Meet Deadlines
• Technology Solutions
• Accounts Payable
• Accounts Receivable
• Accounting
• Automated Clearing House
• Computing Platforms
• Auditing
• Construction
• Business Administration
• Spreadsheets
• Customer Service
• Data Structure Alignment
• Electronic Funds Transfer
• Finance
• Property Management
• External Auditing
• Financial Systems
• Financial Data
• Financial Statements
• General Ledger
• Innovation
• Internal Auditing
• Invoicing
• Operations

Job areas

• Finance & Accounting
• Administrative
• Technology
• Accounts Payable/Accounts Receivable Specialist
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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