Office Administrator

Job summary

Manage accounts payable activities, including invoice receipt, approval coordination, and payment processing, while providing administrative support to the finance team. Oversee reception and office operations, support communication, and help maintain an organized and efficient workplace.

Job details

Company Description Founded in 1993, Point 1 Displays has grown into a leading provider of product merchandising displays across the country. Our mission is to exceed client expectations by offering tailored solutions, ensuring exceptional customer service, and delivering high-quality products at cost-effective rates. Headquartered in Montreal, Canada, we manage every stage of the production process in-house, from design to manufacturing. Driven by a talented team, including our creative designers, we consistently deliver innovative, reliable, and creative point-of-purchase display solutions. We take pride in meeting the evolving needs of the retail industry with excellence and dedication. Role Description This is a full-time, on-site position for an Office Administrator based in Montreal, QC. The Office Administrator is responsible for ensuring the smooth and efficient operation of daily office activities. This role supports internal communication across departments, assists the finance team with administrative and accounts payable tasks, and helps maintain a well-organized, professional office environment. Key Responsibilities · Manage accounts payable processes, including receiving invoices, coordinating approvals, and processing payments · Provide administrative support to the finance team as required · Manage the reception area and serve as a point of contact for internal and external communications · Coordinate office operations, including maintenance of facilities, equipment, and office supplies · Support day-to-day administrative tasks to ensure efficient office workflow · Perform other related administrative duties as required Qualifications & Skills · Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) · Strong written and verbal communication skills · Ability to multitask, organize, and prioritize work effectively · Versatile, proactive, and detail-oriented · Strong sense of initiative and professionalism · Fluently bilingual in French and English (spoken and written) Education & Experience · Diploma of Professional Studies (DPS) or equivalent in Administration, Commerce, or Accounting · 2–3 years of relevant administrative or office support experience

What you’ll do

Manage accounts payable activities, including invoice receipt, approval coordination, and payment processing, while providing administrative support to the finance team. Oversee reception and office operations, support communication, and help maintain an organized and efficient workplace.

Requirements

Requires a Diploma of Professional Studies or equivalent in Administration, Commerce, or Accounting, along with 2–3 years of relevant administrative or office support experience. Candidates should be proficient in Microsoft Office, fluent in written and spoken French and English, and demonstrate strong communication, organization, initiative, and attention to detail.

Listed skills

• Payment Processing · Preferred
• Administrative Support · Preferred
• Microsoft Outlook · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• written communication · Preferred
• Organization · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Payment Processing
• Administrative Support
• Reception Management
• Internal Communication
• Office Operations
• Facilities Coordination
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Written Communication
• Verbal Communication
• Organization
• Prioritization

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Marketing