Business Proposal Specialist

Job summary

The role involves researching RFP/RFI requirements to write persuasive, compliant proposal content that showcases company solutions. It also requires managing proposal projects by coordinating with subject matter experts and stakeholders to meet strict deadlines.

Job details

Are you a sharp, business-minded thinker who loves getting to the heart of a complex problem and making a compelling case? We're looking for a highly motivated individual with strong business acumen, exceptional writing skills, and the ability to turn complex information into persuasive content that helps win multi-year, multi-million-dollar contracts. As a Proposal Specialist, you'll create compelling proposal content that showcases Pollard's products, solutions, and expertise. Working closely with subject matter experts and leaders across the business, you'll develop compliant, high-quality proposals that directly contribute to winning new business and fostering long-term customer relationships. Success in this role requires exceptional attention to detail, strong critical thinking skills, and the ability to deliver polished work in a deadline-driven environment. Who We Are With a legacy spanning over a century, Pollard Banknote has become a world leader in instant ticket manufacturing and digital lottery solutions that enhance player engagement through cutting-edge technology. Our diverse and talented team brings ideas to life through creativity, innovation, and collaboration. From exciting lottery experiences to impactful partnerships, we’re shaping the future of gaming and making a difference in millions of lives. Join us and help reimagine how the world plays. What We Offer Competitive compensation Profit sharing program – every role plays a part in our success! Comprehensive Group Benefits Opportunities for professional development On-Site Cafeteria & Outdoor Patio On Site Gym A variety of committee-driven employee engagement activities Free Parking Hybrid Work Environment What You'll Do Research and understand assigned RFP/RFI requirements, then write clear, persuasive content that makes the strongest possible case for Pollard — addressing project-specific considerations and ensuring compliant, complete responses in a deadline-driven environment. Perform thorough self-reviews of written content for accuracy, clarity, flow, and alignment with project goals. Ensure that all assigned content is formatted and submitted in accordance with RFP/RFI guidelines and internal templates and instructions. Support and manage assigned proposal-related projects by facilitating meetings, coordinating inputs, managing timelines, and communicating with stakeholders. Communicate and collaborate effectively with team members, subject matter experts, and other stakeholders to gather, clarify, and synthesize input—identifying the strategic story hiding in the details, into accurate, compliant written content. Who You Are Highly curious and adaptable, with the ability to quickly learn new concepts and transform complex information into clear, persuasive content Business-minded and strategic, with a genuine interest in understanding competitive advantages, customer needs, and the broader context behind each opportunity. Comfortable with structured processes, effectively working within content development and review frameworks while incorporating feedback efficiently. Detail-oriented and effective under pressure, maintaining accuracy and quality while managing competing priorities in a fast-paced environment. What You'll Bring 3+ years of professional experience with demonstrated ownership of projects and deliverables. Strong business writing skills, including experience developing long-form, client-facing content and persuasive business narratives. Project management experience, coordinating multiple stakeholders, priorities, and deadlines. Strong organizational and problem-solving skills, with the ability to navigate ambiguity in a fast-paced environment. Proficiency with Microsoft Office and AI tools, particularly Word; experience with PowerPoint, SharePoint, Smartsheet, Copilot, ChatGPT, or Claude is an asset. Pollard Banknote Limited is an equal opportunity employer, committed to promoting and maintaining a diverse and inclusive workforce. Reasonable accommodations are available upon request. Employment is contingent upon a satisfactory response from a Criminal Record Search.

What you’ll do

The role involves researching RFP/RFI requirements to write persuasive, compliant proposal content that showcases company solutions. It also requires managing proposal projects by coordinating with subject matter experts and stakeholders to meet strict deadlines.

Requirements

Candidates need 3+ years of professional experience with a strong background in long-form business writing and project management. Proficiency in Microsoft Office and experience with AI tools like ChatGPT or Claude is highly valued.

Benefits

• Competitive compensation • Profit sharing program • Comprehensive Group Benefits • Professional development opportunities • On-Site Cafeteria & Outdoor Patio • On Site Gym • Employee engagement activities • Free Parking • Hybrid Work Environment

Listed skills

• Problem solving · Preferred
• Attention to detail · Preferred
• SharePoint · Preferred
• Critical Thinking · Preferred
• Microsoft Word · Preferred
• Project management · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Business Writing
• Proposal Development
• Project Management
• Critical Thinking
• RFP/RFI Analysis
• Stakeholder Management
• Strategic Communication
• Microsoft Word
• Microsoft PowerPoint
• SharePoint
• Smartsheet
• AI Tools
• Attention To Detail
• Problem Solving
• Business Acumen

Job areas

• Sales
• Consulting
• Management & Leadership
• Marketing
• Administrative