Logistics Administrative Agent - Billing (12-Month Temporary Position)

Job summary

Coordinate the allocation and internal billing of equipment and consumable materials for large-scale construction projects across Canada. Maintain accurate inventory records in the ERP system and respond to job site billing inquiries.

Job details

Job Description Ready to build your career? We want to hear from you. Reporting to the Logistics Administration Team Lead and working within the Logistics Administration team, the incumbent's primary responsibility will be to coordinate the allocation and internal billing of equipment and consumable materials shipped to large-scale building and infrastructure construction projects across Canada, ranging in value from $1.5 million to over $1 billion. This role plays a key part in ensuring accurate equipment tracking, billing, and administrative support for projects throughout their lifecycle What you will do Process all internal billing for equipment and consumable products shipped to our job sites; Follow up on and process credits upon project closeout; Assign equipment to various job sites or transition zones; Maintain accurate equipment inventory records in our ERP system; Support the administrative team with various special assignments; Respond to job site inquiries related to billing. This role could be for you if you have A DEP, AEC, or DEC in Administration, Office Technology, or a related field; Strong knowledge of the Microsoft Office Suite; Excellent organizational skills with the ability to prioritize tasks and meet deadlines; A high level of autonomy, resourcefulness, and attention to detail; Strong interpersonal and customer service skills, with a diplomatic approach; Advanced English proficiency, both spoken and written. Benefits RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

What you’ll do

Coordinate the allocation and internal billing of equipment and consumable materials for large-scale construction projects across Canada. Maintain accurate inventory records in the ERP system and respond to job site billing inquiries.

Requirements

Requires a diploma or certificate in Administration, Office Technology, or a related field. Candidates must be proficient in Microsoft Office and possess strong organizational and interpersonal skills with advanced English proficiency.

Benefits

• RRSP With Up To 5% Employer Matching • Hybrid Work Model • Employee Stock Ownership Program • Career Growth Opportunities • Transit Pass Reimbursement • Minimum 4 Weeks Of Vacation

Listed skills

• Customer service · Preferred
• ERP systems · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Prioritization · Preferred
• Inventory management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Internal Billing
• Equipment Tracking
• Inventory Management
• ERP Systems
• Microsoft Office Suite
• Organization
• Prioritization
• Customer Service
• English Proficiency
• Administrative Support

Job areas

• Logistics
• Administrative
• Construction
• Finance & Accounting