Project Administration Coordinator - Industrial

Job summary

The Project Administration Coordinator supports industrial project teams by managing documentation, timesheets, and procurement tasks. They also assist with site logistics, meeting coordination, and the maintenance of project tracking software.

Job details

JOB DESCRIPTION Ready to build your career? We want to hear from you. As a Project Administration Coordinator working in the Industrial team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources. What you will do Administrative Management and Documentation • Manage delivery slips and work orders in accordance with the project’s general conditions. • Collect, validate, and organize timesheets in line with the project’s general conditions. • Verify document coding and ensure compliance. • Upload daily reports, work orders, delivery slips, and other relevant documents to Procore. • Maintain up-to-date standard documents used for kickoff meetings with subcontractors. • Update dashboards used for project administrative tracking. • Support the project controls team. • Contribute to the preparation of weekly and monthly reports for the client. Procurement, Orders, and Payments • Prepare certain purchase requests and follow up on orders. • Support the verification of payment applications from certain subcontractors (DDP). Site Coordination Support • Participate in the daily organization of the Planning of the Day (POD). • Assist with meeting planning (logistics, invitations, document preparation). • Prepare selected meeting minutes. Logistics, Inventory, and Visual Tracking • Maintain inventory of office equipment and administrative supplies. • Maintain the site cafeteria inventory. • Produce weekly photo reports. • Update site photos weekly in the HoloBuilder software. This role could be for you if you have • A college diploma in office administration, or an equivalent combination of education and industry experience. • 3-5 years of relevant experience in a similar role. • Comfortable using technology tools and management platforms (e.g., Procore, HoloBuilder). • Proficient with the Microsoft Office suite. Additional assets: • Prior knowledge of the construction industry. Benefits • RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement — get to work for free • Minimum 4 weeks of vacation from day one For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process. GENERAL INFORMATION Job Location * Granby, QC Date Published 06-Nov-2026 Department Industrial Projects Professionals Employment Type Permanent Working Arrangement Hybrid Role Type Full-Time

What you’ll do

The Project Administration Coordinator supports industrial project teams by managing documentation, timesheets, and procurement tasks. They also assist with site logistics, meeting coordination, and the maintenance of project tracking software.

Requirements

Candidates must possess a college diploma in office administration or equivalent experience, along with 3-5 years of relevant industry experience. Proficiency in Microsoft Office and construction management platforms like Procore is required.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model
• Employee stock ownership program
• Career growth opportunities
• Transit pass reimbursement
• Minimum 4 weeks of vacation

Listed skills

• Office Administration · Preferred
• Microsoft Office · Preferred
• Procurement · Preferred
• report preparation · Preferred
• Inventory management · Preferred
• Data entry · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Project documentation
• Procore
• HoloBuilder
• Microsoft Office
• Procurement
• Timesheet management
• Report preparation
• Meeting coordination
• Inventory management
• Site coordination
• Document coding
• Purchase requests
• Data entry
• Administrative support
• Dashboard
• Planning
• Management
• Coordinating
• Office Equipment
• Inventory Management
• Administrative Functions
• Project Controls
• Construction
• Subcontracting
• Office Administration
• Project Documentation
• Purchasing
• Event Management
• Project Resources
• Object Tracking
• Taking Meeting Minutes
• Document Preparations
• Project Administration

Job areas

• Construction
• Administrative
• Management & Leadership
• Logistics
• Industrial Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

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