Project Administrative Assistant - Civil

Job Description Ready to build your career? We want to hear from you. As a Project Administrative Assistant working in the Civil & Infrastructure - Urbain Earthworks team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources. What You Will Do Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service. Take pride in using and maintaining our innovative internal technology systems to maintain project documentation. Diligently assist with key documentation and drafting of contract award letters. You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly. Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents. Proactively adapt to all project changes, updating project presentations accordingly. Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team. This role could be for you if you have : 2+ years’ administrative experience working in a fast-paced environment. A College Diploma in Office Administration, or a combination of education and industry experience. A knack for working with MS Office suite. Additional Assets Include Previous knowledge of the construction industry. Benefits RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

The role involves supporting project teams by managing essential administrative tasks, project documentation, and resource coordination for large-scale civil infrastructure projects. Key duties include handling project invoicing, drafting contract award letters, and maintaining communication with clients and trade partners.

Candidates need at least 2 years of administrative experience in a fast-paced environment and proficiency in MS Office. A College Diploma in Office Administration or equivalent industry experience is required.

• RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth opportunities • Transit pass reimbursement • Minimum 4 weeks of vacation from day one

• Customer servicePreferred
• OrganizationPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Project Documentation
• Meeting Scheduling
• Resource Coordination
• Client Service
• Contract Drafting
• Shop Drawings Management
• RFI Management
• Purchase Orders
• Project Invoicing
• MS Office Suite
• Organization
• Communication

• Administrative
• Construction

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Sep 10, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level