Assistant, Finance & Administration

Job summary

The role supports day-to-day financial operations including accounts payable, receivable, and month-end reporting. Additionally, the position handles general office administration, website updates, and internal event coordination.

Job details

Assistant, Finance & Administration (Part-Time Permanent | 0.6 FTE) Located in Vancouver, the Post-Secondary Employers’ Association (PSEA) is the accredited bargaining agent for nineteen public colleges, special purpose teaching universities, and institutes in British Columbia. PSEA provides labour relations and human resources direction and support to its member institutions including the coordination of collective bargaining, sectoral grievances/arbitrations, management of the sector’s compensation framework, administration of forty-two collective agreements, dissemination of human resources best practices, delivery of labour relations training, and consultation with the various unions. Further information can be found on our website at www.psea.bc.ca. Opportunity PSEA is recruiting for the position of Assistant, Finance & Administration. This is an excellent opportunity for a finance and administration professional who enjoys variety, values accuracy, and wants to contribute in a collaborative, service-oriented organization. Reporting to the Manager, Finance & Administration, you will help keep PSEA’s day-to-day financial and administrative operations responsive and running smoothly. The role offers a rewarding mix of hands-on finance and office administration. You will support accounts payable and receivable, reconciliations, financial records, month-end and year-end reporting, audit preparation, vendors, and financial policies and controls. You will also contribute to internal events, office procedures and supplies, records management, surveys, website updates, and LinkedIn posts. Working with PSEA staff, service providers, and representatives of member institutions, this is a strong fit for someone who takes pride in dependable work and being a helpful resource to others. This permanent, part-time role offers 21 hours per week during standard business hours, with no evening or weekend work. It may be scheduled as three full days or four to five half-days. The position will begin onsite in Vancouver and transition to a hybrid model, with two days working from home depending on the schedule. Education & Experience • Two to five years of hands-on experience in bookkeeping and administrative work, including accounts payable, accounts receivable, reconciliations, and financial record-keeping. • A high degree of competency using Sage 50, QuickBooks, or a similar accounting system, along with proficiency in Microsoft 365. • A bookkeeping certification or diploma or degree in accounting or business is an asset. • Experience with an Association Management System is an asset. Demonstrated Skills & Abilities • A careful, organized approach, and strong attention to detail. • Sound judgment and discretion when handling confidential and sensitive information. • The ability to manage multiple priorities, meet deadlines, and maintain accuracy. • A collaborative, service-focused style, with the ability to build effective working relationships and work confidently both independently and as part of a team. • Clear written and verbal communication, strong analytical and problem-solving skills, and a practical approach to getting things done. If you thrive in a collaborative and collegial environment, we would like to hear from you. PSEA offers a competitive compensation plan and an organizational culture focused on making a difference. The salary range for this position is $37,067.70 to $46,334.63 (0.6 FTE). A qualified applicant with experience is anticipated to commence near the mid‐point of the salary scale, with less experienced applications being placed lower. This is a permanent, part-time position. If you would like to be considered to join our dedicated team of professionals, please apply today. Please include your resume and your working hours preference. Please note that only applicants able to commit to 21 hours per week within standard business hours will be considered. We are interviewing ongoing for this position. Vine Recruiting is partnering with PSEA for this role. PSEA is committed to equity and diversity and welcomes applications from all qualified job seekers. If you are an applicant with a disability, we will ensure workplace accommodations are in place to enable you to do your best work. Persons who require accommodation for any part of the application or hiring process may contact team@vinerecruiting.ca at any time. We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted.

What you’ll do

The role supports day-to-day financial operations including accounts payable, receivable, and month-end reporting. Additionally, the position handles general office administration, website updates, and internal event coordination.

Requirements

Requires two to five years of experience in bookkeeping and administration with proficiency in Sage 50, QuickBooks, or similar software. A bookkeeping certification or a degree in accounting or business is considered an asset.

Benefits

• Competitive compensation plan

Listed skills

• written communication · Preferred
• Financial Reconciliation · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Microsoft 365 · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Financial Reconciliation
• Financial Reporting
• Audit Preparation
• Sage 50
• QuickBooks
• Microsoft 365
• Office Administration
• Records Management
• Analytical Skills
• Problem Solving
• Written Communication
• Verbal Communication

Job areas

• Finance & Accounting
• Administrative
• Education
• Government & Public Sector
• Human Resources