Office Manager

Job summary

The Office Manager oversees daily administrative operations, reception, and housekeeping staff to ensure smooth community functioning. They are responsible for maintaining resident records, managing correspondence, and supporting compliance with company policies and safety standards.

Job details

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.Reports To: Executive Director / General ManagerJob Status: Full-TimePay: 50,000 to 52,000 annuallyLocation: 450 Albert Street, Renfrew, ON K7V 4K4 Your Day-to-Day Oversee daily office, reception, and administrative operations Supervise and schedule front desk and housekeeping support staff Maintain accurate resident records, schedules, and documentation Manage correspondence, calls, emails, filing, and reporting Monitor timesheets, attendance, training, and staff performance Support compliance with company policies, privacy, health, and safety requirements Serve as a key contact for residents, families, and visitors Support emergency preparedness and smooth day-to-day community operations What You Bring Experience in office management, administration, or a similar role Strong organizational, communication, and leadership skills Experience supervising and coordinating staff Proficiency with Microsoft Office Strong attention to detail and ability to manage multiple priorities Retirement living, healthcare, or hospitality experience is an asset Successful completion of a Vulnerable Sector Screening Working Conditions Full-time, onsite position Fast-paced, resident-focused environment Regular interaction with residents, families, staff, and visitors Flexibility to support operational needs as required Don't hold back!- apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team. We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.

What you’ll do

The Office Manager oversees daily administrative operations, reception, and housekeeping staff to ensure smooth community functioning. They are responsible for maintaining resident records, managing correspondence, and supporting compliance with company policies and safety standards.

Requirements

Candidates should have experience in office management or administration with strong leadership and organizational skills. Proficiency in Microsoft Office and the ability to manage multiple priorities are required, while experience in retirement living or healthcare is considered an asset.

Listed skills

• Leadership · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• record keeping · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office management
• Administration
• Staff supervision
• Scheduling
• Communication
• Leadership
• Microsoft Office
• Record keeping
• Reporting
• Compliance
• Emergency preparedness
• Attention to detail
• Compassion
• Housekeeping
• Emergency Preparedness
• Office Management
• Operational Excellence
• Operations
• Organizational Communications
• Senior Living
• Coordinating
• Filing
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Healthcare
• Hospitality
• Office Manager
• Clinical Office Manager
• Health Service Managers
• First-Line Supervisors of Office and Administrative Support Workers