Special Projects Lead

Job summary

The Special Projects Lead will coordinate strategic and operational initiatives while providing direct executive support to the President. This role involves managing project timelines, budgets, and cross-departmental communication to ensure organizational goals are met.

Job details

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada. We are growing a network of vibrant, people first communities focused on compassion, connection, cultural inclusivity, and operational excellence. Your Role The Special Projects Lead will work closely with the President, providing executive support while coordinating high priority projects and strategic initiatives across Prima Living. This is a fast paced, high impact role for someone who is organized, proactive, resourceful, and comfortable managing multiple priorities. The successful candidate will work closely with executive leadership, provide regular updates, respond to changing priorities, and ensure projects move forward on time. This is not a traditional 9 to 5 role. The position requires flexibility, occasional additional hours when business needs require it, and the ability to work effectively with leadership that is highly involved in projects and expects frequent communication and follow-through. Location: New Westminster, BC Compensation: $70,000–$90,000, inclusive of base salary and bonus Schedule: Full-Time | Onsite Key Responsibilities Special Projects Coordinate strategic, operational, and executive projects across the organization. Track deadlines, deliverables, budgets, action items, and follow-ups. Manage multiple priorities and adjust quickly when priorities change. Coordinate with internal teams, consultants, vendors, and external partners. Prepare reports, presentations, project updates, and executive briefing materials. Identify process improvements and opportunities to increase operational efficiency. Conduct research and analysis to support executive decision-making. Executive Support Provide executive and administrative support to the President. Manage calendars, meetings, travel, and scheduling. Prepare confidential correspondence, reports, presentations, and documents. Track meeting action items and ensure timely follow-up. Provide regular updates on projects, deadlines, and outstanding priorities. Coordinate communication across departments and external stakeholders. Technology & Operations Use AI and digital tools to improve workflows, reporting, research, and productivity. Support operational reporting, data tracking, and business analysis. Help implement new systems and process improvements. What You Bring 5 years of experience in executive administration, project coordination, operations, business analysis, or a related field. Strong organizational, communication, analytical, and project management skills. Ability to manage multiple competing priorities in a fast-paced environment. Comfortable working closely with senior leadership and receiving direct feedback. Strong attention to detail, discretion, and professionalism. Strong technical skills and ability to learn new systems quickly. Proficiency with Microsoft Office and digital collaboration tools. Ability to adapt to changing priorities and occasionally work additional hours when required. Bonus Points Executive support experience. Strategic or operational project experience. AI, automation, or workflow technology experience. Business analysis or reporting experience. Experience in a fast growing or multi location organization. This Role Is For You If... You enjoy variety, work well under pressure, communicate proactively, take ownership, and are comfortable in an environment with high executive involvement, frequent updates, changing priorities, and a strong focus on results. We are proudly Canadian! rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.

What you’ll do

The Special Projects Lead will coordinate strategic and operational initiatives while providing direct executive support to the President. This role involves managing project timelines, budgets, and cross-departmental communication to ensure organizational goals are met.

Requirements

Candidates must have at least 5 years of experience in executive administration, project coordination, or operations. Strong analytical skills, proficiency in digital tools, and the ability to manage competing priorities in a fast-paced environment are required.

Listed skills

• Project management · Preferred
• Operational Efficiency · Preferred
• Data analysis · Preferred
• Business analysis · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Reporting · Preferred
• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Executive support
• Strategic planning
• Operational efficiency
• Data analysis
• Business analysis
• Communication
• Organizational skills
• Microsoft Office
• AI tools
• Workflow optimization
• Reporting
• Research
• Time management
• Problem solving
• Attention to detail
• Report Writing
• Resourcefulness
• Administrative Support
• Operational Efficiency
• Professionalism
• Workflow Management
• Follow Through
• Compassion
• Data Version Control (DVC)
• Adaptability
• Artificial Intelligence
• Automation
• Business Analysis
• Decision Making
• Collaborative Software
• Executive Information Systems
• Leadership
• Project Management
• Operational Excellence
• Operational Reporting
• Operations
• Organizational Communications
• Presentations
• Project Coordination
• Senior Living
• Workflow Technology
• Scheduling
• Process Improvement
• Coordinating
• Detail Oriented

Job areas

• Management & Leadership
• Administrative
• Consulting
• Healthcare
• Special Projects Lead
• Operations Project Manager
• Management and Organization Analysts
• Project Management Specialists

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