Office Administrator

Job summary

The Office Administrator will provide general office support, including document preparation, data entry, and managing accounts receivable and project budgets. Additionally, the role involves coordinating company events and supporting procurement activities such as tracking inventory and processing supplier invoices.

Job details

Primary Engineering and Construction Corporation (Primary) is a leading provider of professional engineering and construction services. Our diverse teams and inclusive culture are the core that powers Primary, enabling us to tailor solutions to clients' and Engineering communities’ specific needs through listening to and embracing unique perspectives. Primary connects them to what is possible today and provides a solid foundation for tomorrow. We offer an extensive array of comprehensive engineering design and design/build services encompassing power system engineering, design-build services for utilities, joint use and telecommunication design, traffic and transportation engineering, and renewable energy systems. These services cater to a diverse range of clients, including electric utility companies, developers, builders, commercial and industrial businesses, mining companies, government, and private contractors. We are driven to build long-term relationships with both our customers and employees. At Primary, we are dedicated to fostering an open and safe environment where all voices, whether from our team members, clients, or community, are valued and heard. As we grow our company, we remain committed to breaking down barriers and creating new opportunities within our industry. We have an opening for a full-time Office Administrator at our Kelowna, BC office. The successful candidate brings demonstrated computer skills, highly developed interpersonal communications skills, and is very well organized. A part-time candidate may be considered for this role. Responsibilities: Provide general office support, including document preparation, filing, data entry, correspondence, supply ordering, and maintaining shared spaces. Process employee expenses, bills and supplier invoices. Prepare customer invoicing and accounts receivable processes (email, phone). Maintain accurate project revenue and expense budgets, including change order values, on a timely basis in company systems. Assist with preparing variance reports for management and project managers when required. Coordinate meetings, staff activities, client functions, and company events, including venues, catering, invitations, supplies, and schedules. Support procurement activities including but not limited to: Request and organize cost quotes from internal teams and external suppliers. Confirm receipt of goods and services before processing supplier invoices. Tracking of physical and digital construction materials inventory and related financial records. This position will be office based with occasional visit to our warehouse/yard. Other duties as required. Minimum Qualifications: Minimum 2 years post-secondary education. Minimum 1 years of business administration, project administration, estimating, or accounting experience. Demonstrated team player with strong interpersonal skills. Demonstrated high attention to detail and ability to multi-task. Detail driven, adaptable, excellent time management, problem solving, and planning skills. Proven ability to innovate and contribute to evolving processes in a changing environment. Proficient computer skills and an ability to learn new applications efficiently. Strong English language communication skills, both written and verbal. Why Join Primary? At Primary, we don’t just deliver engineering and construction solutions — we build careers, communities, and lasting partnerships. Here’s what sets us apart: Competitive Compensation: Our total rewards package includes competitive salaries, annual bonuses, company matching RRSP, generous vacation allowances and flex / PTO days, extended health and dental benefits, including a Health Care Spending Account and an Employee and Family Assistance Program, and more. People-First Culture: We believe that great work starts with great people. Our collaborative and inclusive culture fosters open communication, mutual respect, and a genuine sense of belonging. Innovation Meets Impact: With over 20 years of experience delivering infrastructure solutions across Canada, we’re known for our forward-thinking approach and commitment to quality. Growth & Development: We invest in our people. We offer mentorship, training programs, and opportunities to expand your skills across disciplines and projects. Flexibility & Work-Life Balance: Our flexible work schedules and hybrid work options (where applicable) support a healthy work-life balance. Commitment to Safety & Integrity: Safety is our top priority — in our field work, our offices, and our culture. How to Apply If you are ready for a new challenge and want to make a difference in the industry, please click the link to apply. If this role isn’t quite right for you, check out our careers page for other available opportunities. Careers - Primary Engineering and Construction Corporation Candidates must be legally eligible to work in Canada at the time of application. We thank all candidates for their applications; however, only those selected for an interview will be contacted.

What you’ll do

The Office Administrator will provide general office support, including document preparation, data entry, and managing accounts receivable and project budgets. Additionally, the role involves coordinating company events and supporting procurement activities such as tracking inventory and processing supplier invoices.

Requirements

Candidates must have at least 2 years of post-secondary education and a minimum of 1 year of experience in business administration, project administration, or accounting. Strong interpersonal skills, attention to detail, and proficiency with computer applications are essential for this role.

Benefits

• Annual bonuses • Company matching RRSP • Generous vacation allowances • Flex days • PTO days • Extended health benefits • Dental benefits • Health Care Spending Account • Employee and Family Assistance Program

Listed skills

• Time management · Preferred
• document preparation · Preferred
• Problem solving · Preferred
• Budgeting · Preferred
• Inventory tracking · Preferred
• Accounts receivable · Preferred
• Multi-Tasking · Preferred
• Data entry · Preferred
• Accounting · Preferred
• interpersonal communication · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document preparation
• Data entry
• Accounts receivable
• Budgeting
• Variance reporting
• Procurement
• Inventory tracking
• Project administration
• Accounting
• Estimating
• Time management
• Problem solving
• Multi-tasking
• Interpersonal communication
• Computer proficiency
• Variance Reporting
• Renewable Energy Systems
• Change Orders
• Project Administration
• Planning
• Accounts Receivable
• Telecommunications
• Business Administration
• Management
• Communication
• Computer Literacy
• Data Entry
• Engineering Design Process
• Document Preparations
• Electric Utility
• English Language
• Financial Statements
• Warehousing
• Innovation
• Interpersonal Communications
• Invoicing
• Problem Solving
• Project Management
• Mentorship
• Multitasking
• Electric Power Systems
• Time Management
• Transport Engineering
• Filing
• Detail Oriented

Job areas

• Administrative
• Engineering
• Construction
• Finance & Accounting
• Energy
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers