Service Administrator - Heavy Equipment

Job summary

The Service Administrator manages daily administrative tasks, including payroll, accounting, and human resources support. They are responsible for processing work orders, maintaining filing systems, and providing administrative assistance to management and the Master Mechanic.

Job details

Job Overview: SUMMARY The Service Administrator is responsible for day-to-day administrative duties as requested by management, as well as assisting various departments both on site and in the Corporate Office (including payroll, accounting, and human resources). Location: Acheson, AB JOB DUTIES Deliver optimal customer service that fosters positive relationships Assist with delivering department initiatives Prepare work orders and estimates; Including labour & supplies Accurately enter and track work orders and equipment in databases Ensure timely closure of work orders and invoice submission Organize, maintain, and update document and electronic filing systems; retrieve and systemize information Provide administrative support to management and Master Mechanic Prepare for meetings and produce meeting documents as needed Demonstrate professionalism and friendly demeanor while answering incoming telephone calls and redirect calls appropriately Pick up, deliver and prepare outgoing correspondence; including coordinating and logging the pick-up and delivery of courier mail. Perform timekeeping and payroll duties for facility staff Establish an organized, professional, and friendly atmosphere for customers and staff Other duties as required by management QUALIFICATIONS/SKILLS Post-secondary education and/or High School Diploma with progressive relative experience A minimum of 5 years of related service and administrative experience Knowledge of heavy equipment machinery and parts would be considered an asset Excellent verbal and written communication skills Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint) Time entry experience preferred Must be able to work under pressure, to multi-task, and meet deadlines Possess strong organizational skills Organized and self-motivated #LI-AK1

What you’ll do

The Service Administrator manages daily administrative tasks, including payroll, accounting, and human resources support. They are responsible for processing work orders, maintaining filing systems, and providing administrative assistance to management and the Master Mechanic.

Requirements

Candidates must have at least 5 years of related administrative experience and a high school diploma or post-secondary education. Proficiency in MS Office and strong organizational and communication skills are required.

Listed skills

• Administrative Support · Preferred
• Customer service · Preferred
• Data entry · Preferred
• MS-Office · Preferred
• Communication Skills · Preferred
• Multi-Tasking · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Customer service
• Work order management
• Payroll processing
• Timekeeping
• Data entry
• MS Office
• Communication skills
• Organizational skills
• Heavy equipment knowledge
• Document filing
• Multi-tasking
• Time management
• Professionalism
• Administrative Support
• Organizational Skills
• Ability To Meet Deadlines
• Administrative Functions
• Self-Motivation
• Microsoft Excel
• Accounting
• Management
• Customer Service
• Communication
• Heavy Equipment
• Invoicing
• Machinery
• Microsoft Outlook
• Microsoft Office
• Multitasking
• Microsoft PowerPoint
• Friendliness
• Filing

Job areas

• Administrative
• Finance & Accounting
• Human Resources
• Customer Service & Support
• Trades
• Heavy Equipment Operator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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