Site Administrator
The Site Administrator is responsible for managing daily time entry, coordinating travel and accommodations, and maintaining project documentation. They also provide general administrative support, including filing, reporting, and managing project databases.
- On-site
- Calgary, AB
- Posted Aug 25, 2026
- 1 position
More jobs you can apply to directly
Similar opportunities posted by employers hiring on Jobs.ca, with no external application form.
Job summary
Job Overview: Start Date: Sept 2026 Location: CNRL Horizon Shift: 7/7 rotation Travel: Flights provided from Edmonton or Calgary Accommodations: Camp provided JOB DUTIES * Key/Reconcile Timesheets in Internal Time Entry system/CORE * Submit LEMs to Client for approval (if required) * Troubleshoot and resolve time entry discrepancies * Book and coordinate employee camp accommodations and travel (flights, ground transportation, charters), in accordance with Company policy * Provide support in preparation and maintenance of project documents and reporting * Submit requests for equipment, materials, etc. as required * Manage field project files and databases * Assist in completing progress reports * Manage incoming and outgoing mail * Perform general administrative duties such as filing, scanning, photocopying, creating memos, etc. * Various other duties as requested by management QUALIFICATIONS/SKILLS * 1 - 3 years’ site administrative experience * Experience with Maximo considered an asset * Excellent verbal and written communication skills * Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint) * DTC experience preferred * Must be able to work under pressure, to multi-task, and meet deadlines * Possess strong organizational skills #LI-AK1
What you’ll do
The Site Administrator is responsible for managing daily time entry, coordinating travel and accommodations, and maintaining project documentation. They also provide general administrative support, including filing, reporting, and managing project databases.
Requirements
Candidates must have 1-3 years of site administrative experience and proficiency in MS Office applications. Strong organizational, communication, and multi-tasking skills are required to meet project deadlines.
Listed skills
- document preparationPreferred
- Administrative SupportPreferred
- Microsoft ExcelPreferred
- MS-OfficePreferred
- CommunicationPreferred
- Multi-TaskingPreferred
- Microsoft WordPreferred
- data managementPreferred
- Microsoft OutlookPreferred
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Digital Time Capture
- Time Entry
- Travel Coordination
- Document Preparation
- Project Reporting
- Data Management
- Administrative Support
- MS Office
- Word
- Excel
- Outlook
- PowerPoint
- Communication
- Organizational Skills
- Multi-tasking
- Ability To Meet Deadlines
- Administrative Functions
- Microsoft Excel
- Memos
- Microsoft Outlook
- Microsoft Office
- Multitasking
- Microsoft PowerPoint
- Troubleshooting (Problem Solving)
- Progress Reporting
- Filing
- Project Files
Job areas
- Administrative
- Construction
- Energy
- Logistics
- Site Administrator
- Operations Manager (General)
- Manufacturing Managers
- General and Operations Managers
Additional details
- Minimum experience
- 0+ years
- Posting language
- English
- Working hours
- 40 hours per week