Accounts Receivable Clerk

Job summary

Invoices patients, medical service plans, and other organizations; processes payments, prepares journal entries, and reconciles sub-ledger accounts to the general ledger. Reviews outstanding accounts, resolves discrepancies, follows up on delinquent payments, coordinates collection referrals, and supports revenue reporting.

Job details

Job Summary Reporting to the Manager, Revenue Operations or designate, the Accounts Receivable Clerk invoices patients, medical service plans and other organizations. Identifies outstanding accounts and corrects discrepancies. Follows up on delinquent accounts through methods such as telephone calls, written reminders or referral to collection agency. Maintains and updates collection files and responds to inquiries regarding accounts. Duties/Accountabilities Invoices patients, medical service plans and other organizations for activities such as patient services, programs, lab tests, medical insurance claims, Alternative Payment Program claims, contract recoveries and provision of drugs. 2.Processes invoices and related payments by performing tasks such as entering invoices and payments in batches, verifying batch totals with source documents, comparing payments received to the invoices recorded, identifies discrepancies and following up with patients or billing agencies. 3.Prepares routine journal entries from a variety of source documents. 4.Reconciles sub-ledger to general ledger control account by performing tasks such as reviewing data and identifying discrepancies, and making adjustments. 5.Review patient accounts age reports to identify reasons accounts are outstanding. Identifies discrepancies and makes adjustments. 6.Performs follow-up on delinquent accounts by performing tasks such as making phone calls, sending written reminders or referring to a collection agency. Refers all recommended write-offs, transfer of delinquent accounts to collection agency, and alternate payment arrangements to the supervisor. 7.Prepares collections listing and supporting documentation to transfer delinquent accounts to collection agencies. 8.Maintains collection files, updates collection agencies when payments are received and answers questions regarding outstanding accounts. 9.Assists with review of revenue variances and patterns by performing tasks such as collecting data and providing reports on areas such as invoice volumes and customer status. 10.Performs other related duties as assigned. Qualifications Education, Training and Experience Grade 12, successful completion of a recognized accounting course and two year’s recent related experience or an equivalent combination of education, training and experience. Skills and Abilities Ability to keyboard at 45 w.p.m. Ability to communicate effectively both verbally and in writing. Ability to deal with others effectively. Physical ability to carry out the duties of the position. Ability to organize work. Ability to supervise Ability to operate related equipment.

What you’ll do

Invoices patients, medical service plans, and other organizations; processes payments, prepares journal entries, and reconciles sub-ledger accounts to the general ledger. Reviews outstanding accounts, resolves discrepancies, follows up on delinquent payments, coordinates collection referrals, and supports revenue reporting.

Requirements

Requires Grade 12, successful completion of a recognized accounting course, and two years of recent related experience, or an equivalent combination of education, training, and experience. Candidates must be able to keyboard at 45 words per minute and demonstrate effective communication, organization, interpersonal, and equipment-operation abilities.

Listed skills

• Accounts receivable · Preferred
• invoicing · Preferred
• Payment Processing · Preferred
• Collections · Preferred
• written communication · Preferred
• Supervision · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Invoicing
• Payment Processing
• Account Reconciliation
• Journal Entries
• Discrepancy Resolution
• Collections
• Delinquent Account Follow-Up
• Collection File Maintenance
• Revenue Variance Analysis
• Data Reporting
• Verbal Communication
• Written Communication
• Work Organization
• Keyboarding
• Supervision

Job areas

• Finance & Accounting
• Healthcare
• Administrative
• Customer Service & Support

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