Personal Assistant (Full-Time/Part-Time)

Position: Personal Assistant (Full-Time/Part-Time) Overview: Arctoris Ltd is seeking a highly organized and efficient Personal Assistant to support our team remotely. The ideal candidate will have excellent communication skills, exceptional attention to detail, and the ability to work in a fast-paced environment. The Personal Assistant will be responsible for providing administrative and logistical support to the team, managing schedules and travel arrangements, and assisting with various tasks to ensure the smooth functioning of the company. Key Responsibilities: Manage and maintain executives' schedules, including arranging and prioritizing meetings, appointments, and travel arrangements Provide administrative support, including drafting emails, organizing documents, and handling correspondence Coordinate and schedule internal and external meetings, conferences, and events Assist with preparing presentations, reports, and other documents as needed Handle confidential information with discretion and maintain a high level of professionalism at all times Act as a liaison between executives, team members, and external stakeholders Manage and track expenses and reimbursements for the team Perform other administrative tasks as assigned by the team Qualifications: Bachelor's degree in Business Administration, Communications, or a related field 2+ years of experience as a Personal Assistant or in a similar administrative role Excellent organizational and time management skills Strong written and verbal communication skills Proficiency in Microsoft Office and Google Suite Ability to work independently and handle multiple tasks with minimal supervision Experience in the biotechnology or pharmaceutical industry is a plus Must be able to work in a remote environment and adapt to changing priorities and deadlines Salary and Benefits: Competitive salary of USD 20-30 per hour (based on experience) Flexible work schedule with the option to work full-time or part-time Health insurance benefits package Opportunities for professional development and growth within the company Location: Calgary, Canada Work style: Remote Employment type: full-time Salary: USD 20-30 (hourly) Company description: About Arctoris Ltd Arctoris Ltd is a biotechnology and drug-discovery company focused on accelerating the development of new medicines. The company combines scientific expertise, laboratory automation, robotics, and AI-ready data to make research faster, more reliable, and scalable. What makes Arctoris unique is its Ulysses® automated laboratory platform, which enables researchers to conduct and monitor experiments remotely while generating high-quality data for modern drug discovery. If you are a self-motivated and detail-oriented individual who is passionate about making a difference in the biotechnology industry, then we encourage you to apply for this exciting opportunity with Arctoris Ltd. Please submit your resume and cover letter highlighting your relevant experience and qualifications. We look forward to hearing from you!

The Personal Assistant will provide administrative and logistical support, including managing executive schedules, travel arrangements, and correspondence. They will also act as a liaison between team members and stakeholders while maintaining high levels of professionalism and confidentiality.

Candidates must hold a bachelor's degree in Business Administration, Communications, or a related field. A minimum of 2 years of experience in an administrative role and proficiency in Microsoft Office and Google Suite are required.

• Health insurance • Professional development • Flexible work schedule

• Time managementPreferred
• Google SuitePreferred
• document preparationPreferred
• Administrative SupportPreferred
• Attention to detailPreferred
• ReportingPreferred
• Microsoft OfficePreferred
• Communication SkillsPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Schedule management
• Travel arrangements
• Communication skills
• Attention to detail
• Microsoft Office
• Google Suite
• Time management
• Organizational skills
• Confidentiality
• Document preparation
• Reporting
• Laboratory Automation
• Administrative Support
• Professionalism
• Supervision
• Administrative Functions
• Self-Motivation
• Research
• Artificial Intelligence
• Biotechnology
• Business Administration
• Communication
• Drug Discovery
• Scalability
• Pharmaceuticals
• Presentations
• Robotics
• Time Management
• Travel Arrangements
• Verbal Communication Skills
• Google Workspace
• Detail Oriented

• Administrative
• Science & Research
• Technology
• Personal Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week