Virtual Assistant

Virtual Assistant Signature Editions Millwork Inc. Location: Toronto, Canada Employment Type: Full-Time Salary: $33.00 - $35.00 CAD per hour Job Overview Signature Editions Millwork Inc., a leader in custom-designed and crafted millwork since 1982, is seeking a highly organised and proactive Virtual Assistant to join our dedicated team. We pride ourselves on our master craftspeople and our ability to deliver exceptional projects, from large commercial installations to unique custom pieces. This role is crucial for providing remote administrative support to our busy project managers and leadership team, ensuring our operations run smoothly and efficiently. The ideal candidate will be a self-starter with outstanding communication skills and the ability to manage multiple priorities in a dynamic environment. Responsibilities * Provide comprehensive administrative support to senior management and project teams. * Manage and organise calendars, schedule meetings, and coordinate appointments. * Handle professional correspondence, including emails and client communications, in a timely manner. * Prepare, format, and edit documents, reports, and presentations. * Assist with project coordination by tracking deadlines, updating project records, and maintaining digital files. * Conduct online research to support project needs, such as sourcing materials or gathering client information. * Maintain an organised system of digital files and company records. * Perform other administrative tasks as required to support the team's objectives. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar administrative role. * Exceptional organisational, multitasking, and time-management skills. * Excellent written and verbal communication abilities with strong attention to detail. * High level of proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Experience with project management software and other collaboration tools is highly desirable. * Ability to work independently and take initiative with minimal supervision. * A high degree of professionalism, discretion, and confidentiality. * Experience within the construction, manufacturing, or design industry is considered a strong asset. Benefits * A competitive hourly wage. * The opportunity to be part of a well-respected company with a long history of excellence. * A supportive and collaborative remote team environment. * Opportunity for professional growth and development. * A role that offers flexibility and autonomy.

Provide comprehensive administrative support to senior management and project teams, including calendar management and document preparation. Assist with project coordination by tracking deadlines and maintaining digital files to ensure operational efficiency.

Requires proven experience in an administrative or virtual assistant role with exceptional organizational and communication skills. Proficiency in Microsoft Office Suite is essential, with experience in project management software and industry-specific knowledge considered strong assets.

• Competitive hourly wage • Supportive and collaborative remote team environment • Professional growth and development • Flexibility and autonomy

• Time managementPreferred
• Attention to detailPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Scheduling
• Professional correspondence
• Document editing
• Project coordination
• Online research
• Digital file management
• Microsoft Office Suite
• Project management software
• Communication skills
• Time management
• Multitasking
• Attention to detail
• Administrative Support
• Self-Starter
• Professionalism
• Administrative Functions
• Microsoft Excel
• Millwork
• Construction
• Management
• Collaborative Software
• Communication
• Confidentiality
• Leadership
• Internet Research
• Project Management Software
• Project Management
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Presentations
• Proactivity
• Project Coordination
• Time Management
• Verbal Communication Skills
• Detail Oriented

• Administrative
• Construction
• Manufacturing
• Virtual Assistant
• Personal Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week