Operations Administrator

Job summary

The Operations Administrator will support operational activities through document control, record keeping, data management, and administrative coordination. Responsibilities include preparing reports, managing purchasing processes, and assisting with meeting administration and project documentation.

Job details

Operations Administrator Tomlinson is currently seeking an Operations Administrator for a 1-year contract role. Reporting to the Manager, the incumbent will play a key role in supporting operational activities through document control, record keeping, data management, and administrative coordination. The successful candidate will assist with reporting, purchasing processes, meeting administration, and maintaining accurate project documentation while ensuring compliance with company procedures and standards. Location: 100 Citigate Drive, Ottawa, ON Vacancy Type: Replacement DUTIES & RESPONSIBILITIES: Prepare correspondence, reports, statements, forms, presentations, applications and other documents Provide general information to staff regarding company or program rules, regulations and procedures Photocopy and collate documents for distribution, mailing and filing Sort and file documents according to established filing systems and/or document control (SharePoint), locate and retrieve documents from files as requested and maintain records of filed and removed materials, archiving materials and scanning files Maintain and prepare reports Assist with administrative procedures such as creating purchase order and work orders May sort, process and verify receipts, expenditures, forms and other documents Log and file Ministry ordnances and site instructions etc. Download and file site photos and distribute as directed Assist Manager with meetings, prepare agendas and meeting minutes Data entry Maintain equipment inventory REQUIREMENTS: College administrative diploma or related field Proficient in MS Office Previous SAP experience is an asset Valid driver’s license WORKING CONDITIONS: Working conditions are normal for an office environment May require occasional site visits COMPENSATION INFORMATION: The expected range for this position is $47,000 - $65,000 annually. Placement within the range is dependent on a variety of factors including qualifications and experience. TOMLINSON OFFERS: Competitive wages Bonus programs Employer paid health and dental benefits Extensive training programs and tuition reimbursement Retirement benefits program Family-oriented team environment Employee discounts and other rewards programs The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies. We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.

What you’ll do

The Operations Administrator will support operational activities through document control, record keeping, data management, and administrative coordination. Responsibilities include preparing reports, managing purchasing processes, and assisting with meeting administration and project documentation.

Requirements

Candidates must possess a college administrative diploma or a related field and be proficient in MS Office. Previous experience with SAP is considered an asset, and a valid driver's license is required.

Benefits

• Competitive wages
• Bonus programs
• Employer paid health and dental benefits
• Extensive training programs
• Tuition reimbursement
• Retirement benefits program
• Family-oriented team environment
• Employee discounts

Listed skills

• record keeping · Preferred
• data management · Preferred
• Reporting · Preferred
• MS-Office · Preferred
• SAP · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document control
• Record keeping
• Data management
• Administrative coordination
• Purchasing processes
• Reporting
• Meeting administration
• MS Office
• SAP
• Data entry
• Inventory management
• Correspondence preparation
• Report Writing
• Project Documentation
• Record Keeping
• Document Control
• Valid Driver's License
• Data Entry
• Data Management
• Taking Meeting Minutes
• Operations
• Presentations
• Purchasing
• SAP Applications
• Microsoft SharePoint
• Coordinating
• Filing

Job areas

• Administrative
• Construction
• Logistics
• Operations Administrator
• Operations Manager (General)
• Manufacturing Managers
• General and Operations Managers

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