Licensed Real Estate Executive Assistant

Job summary

The Executive Assistant will manage transactions, communications, schedules, and systems to support the Broker/Owner. This role is crucial for ensuring day-to-day operations run smoothly and effectively.

Job details

Who We Are The Ralph Ciancio Homes Team is a boutique real estate team specializing in helping clients buy and sell homes in Markham, Stouffville, and surrounding communities. Since 2007, our business has been built on strong relationships, exceptional client service, and a commitment to delivering an exceptional real estate experience. We believe real estate is about more than transactions — it’s about trust, professionalism, and long-term relationships. As our business continues to grow, we are looking for an experienced Executive Assistant to support the Broker/Owner in a fast-paced working environment. This candidate will ensure day-to-day operations run smoothly and effectively behind the scenes. About The Role This is a high-trust, high-responsibility role supporting many business functions. As the Executive Assistant to the Broker/Owner, you will be the operational backbone of the business — managing transactions, communications, schedules, and systems so the Broker can remain focused on clients, strategy, and growth. This role requires someone highly organized, proactive, detail-oriented, and able to manage multiple moving parts without missing deadlines or important details. Although not required, a valid Ontario real estate license is highly valued in this role, as it allows you to fully understand contracts, compliance requirements, MLS systems, and transaction timelines. Your license also enables you to confidently communicate with clients, cooperating agents, and lawyers, and step in when time-sensitive situations arise. While this is primarily an administrative and operational role, having a license ensures you understand the real estate process at a professional level and can support the business effectively. Expectations Our business moves quickly and requires a high level of organization and accountability. We are looking for someone who already understands the demands of the real estate industry and can independently and confidently manage multiple responsibilities, while maintaining professionalism and attention to detail. If you have experience supporting a busy Realtor or real estate team and enjoy being the person who keeps everything running smoothly behind the scenes, we would love to hear from you. Compensation: $52,000 - $70,000 plus performance bonus and commission

What you’ll do

The Executive Assistant will manage transactions, communications, schedules, and systems to support the Broker/Owner. This role is crucial for ensuring day-to-day operations run smoothly and effectively.

Requirements

Candidates should be highly organized, proactive, and detail-oriented, with experience in the real estate industry. A valid Ontario real estate license is preferred but not required.

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Organized · Preferred
• Attention to detail · Preferred
• Detail-oriented · Preferred
• Client · Preferred
• responsibility · Preferred
• Compliance · Preferred
• Process · Preferred
• contracts · Preferred
• Time · Preferred
• Administrative · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Proactivity
• Attention To Detail
• Communication
• Time Management
• Real Estate Knowledge
• Transaction Management
• Client Support
• Scheduling
• Compliance Understanding

Job areas

• Administrative
• Sales