Project Coordinator

Job summary

The Project Coordinator supports the planning, execution, and closeout of construction projects to ensure work is delivered safely, on schedule, and within budget. This role involves coordinating field operations, managing project documentation, and maintaining communication with stakeholders and subcontractors.

Job details

Powell Contracting, a division of Ramudden Global North America, was established in 1967. With over 50 years' experience, we are the industry leader in providing Ontario with the supply and installation of temporary concrete barriers, noise barriers, crash cushions, guide rails, ground mount signs, overhead signs, and sign structures. Our integrated solutions and project delivery strategies improve project timelines and processes, generating increased capabilities for projects including outfitting highways, transit systems, airports, and municipal contracts. At Powell Contracting, you’ll join people who are passionate about safety, driven to innovate, and dedicated to continuous learning and growth. Together, we’re building a culture where contributions are recognized, voices are heard, and every individual can make an impact. JOB SUMMARY Reporting to the Project Manager, the Project Coordinator supports the planning, execution, and closeout of construction projects to ensure work is delivered safely, on schedule, within scope, and on budget. This role coordinates field operations, documentation, scheduling, and stakeholder communication while proactively identifying risks, constructability concerns, and cost impacts. RESPONSIBILITIES Project Planning Prepare complete job packages for scheduling and mobilization, ensuring all permits, locates, drawings, and resources are obtained. Submit and maintain valid utility locate requests; review documentation and site markings to identify conflicts prior to scheduled work. Obtain and document overhead wire clearances and utility information before work begins. Conduct site investigations to identify constructability issues, constraints, and safety risks. Field Coordination Liaise with Foremen and internal teams to support work planning, handoffs, and progress tracking. Attend site meetings and coordinate with clients, utilities, and subcontractors as required. Support concurrent management of multiple active projects and schedules. Documentation & Contract Administration Review contract drawings, specifications, and tenders to understand scope requirements. Produce summary sketches to define work scope and support change management. Maintain accurate document control, ensuring current revisions are used and project files are up to date Prepare RFIs, change documentation, and support materials for Project Manager review. Cost & Progress Tracking Create subcodes and track quantities for forecasting and productivity analysis. Update completed quantities daily and ensure weekly reporting accuracy. Assist in preparing payment certificates and monitor installed quantities against contract values. Support pricing and cost analysis for extra work and change orders. Quality & Risk Management Identify and escalate deficiencies in workmanship or materials. Assist in claims preparation and provide documentation supporting entitlement and schedule impacts. Safety & Compliance Participate in safety inspections and review Field Level Hazard Assessments (FLHAs). Maintain logs related to temporary construction barriers and asset utilization. QUALIFICATIONS Required Diploma or Degree in Civil Engineering, Construction Project Management, or related discipline. Minimum 1 year of construction experience (including co-op or internships). Strong organizational, communication, coordination, and problem-solving skills. Organized, flexible and adaptable to changing business conditions in a fast-past work environment. Demonstrated time management, scheduling, and negotiations skills. Strong computer skills with ability to learn and maintain skillset with new technology platforms. Valid G Driver’s License with clean driving record. Ability to work occasional evenings or weekends based on operational needs. Preferred (Assets) Experience in a Project Coordinator role within road or infrastructure projects. Knowledge of Canadian construction regulations and labour requirements. Exposure to MTO or similar transportation projects. Supervisory or field leadership experience. BENEFITS Comprehensive health, dental, and vision benefits, including wellness support Employee Assistance Program (EAP) Retirement savings program Ongoing professional development and career growth opportunities Company-sponsored events and team engagement activities Paid time off Daily lunch subsidy At Powell Contracting, we are proud to be an equal opportunity employer and are committed to fostering an inclusive organizational culture where everyone can thrive. We celebrate diversity and are dedicated to creating an environment in which all team members feel respected, supported, and empowered to succeed. We welcome applicants of all backgrounds, identities, and experiences, and provide equal access to opportunities for growth, wellness, and professional development. We are committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner, in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. We believe that a diverse, inclusive, and accessible workforce strengthens our culture, drives innovation, and helps us better serve the communities in which we operate. Your unique perspective matters here, together, we create a safer, stronger, and more collaborative workplace.

What you’ll do

The Project Coordinator supports the planning, execution, and closeout of construction projects to ensure work is delivered safely, on schedule, and within budget. This role involves coordinating field operations, managing project documentation, and maintaining communication with stakeholders and subcontractors.

Requirements

Candidates must hold a diploma or degree in Civil Engineering, Construction Management, or a related field. A minimum of one year of construction experience and a valid G driver's license are required.

Benefits

• Health insurance • Dental insurance • Vision insurance • Wellness support • Employee assistance program • Retirement savings program • Professional development • Career growth opportunities • Company-sponsored events • Paid time off • Daily lunch subsidy

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Construction Management · Preferred
• Problem solving · Preferred
• Technical Reporting · Preferred
• Safety Compliance · Preferred
• Risk Management · Preferred
• Negotiation · Preferred
• Communication · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Construction management
• Field operations
• Contract administration
• Scheduling
• Risk management
• Documentation control
• Cost tracking
• Site investigation
• Permit management
• Communication
• Problem-solving
• Time management
• Negotiation
• Technical reporting
• Safety compliance
• Continuous Development
• Change Orders
• Stakeholder Communications
• Good Driving Record
• Document Control
• Time Off Management
• Valid Driver's License
• Project Delivery
• Planning
• Construction
• Management
• Change Management
• Civil Engineering
• Computer Literacy
• Constructability
• Construction Management
• Contract Management
• Project Planning
• Employee Assistance Programs
• Forecasting
• Leadership
• Innovation
• Problem Solving
• Legislation
• Risk Management
• Project Management
• Operations
• Organizational Communications
• Subcontracting
• Time Management
• Coordinating
• Investigation
• Project Files

Job areas

• Construction
• Engineering
• Management & Leadership
• Transportation
• Administrative
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists