Executive Assistant

Job Description What is the opportunity? The Executive Assistant is a key member of the global Corporate Communications team directly supporting the Vice President, Wealth Management and Insurance Communications and Vice President, Technology & Operations and AI Group Communications. Key accountabilities include VP schedule management, team calendar management, onboarding support, coordinating real estate and technology support services, preparing expense claims, managing travel arrangements, supporting team meeting and engagement activities, and facilitating the efficient sharing of information across teams. The EA operates with high degree of confidentiality and accuracy within a fast-paced environment. What will do you? Coordinate and maintain the VPs’ calendars, responding and helping prioritize as appropriate. Coordinate logistics and organization of meetings and team events. Provide post-meeting support as needed. Manage the VPs’ records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities. Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures. Manage travel arrangements including itinerary where needed; ensuring seamless travel and efficient use of budgeting and resources. Maintain team calendars, SharePoint sites and generally facilitate the efficient sharing of information across the teams. Collaborate with Brand, Marketing, Communications & Citizenship EAs on other cross-team initiatives. What do you need to succeed? Must Have 3+ years of Executive or Administrative support experience supporting senior leadership. High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills. Strong organizational skills and attention to detail; an ability to multi-task and prioritize. Strong interpersonal relationship skills in liaising with various levels of staff, including senior management and executives. Sound judgement and discretion, problem-solving skills and resourcefulness. Ability to anticipate needs and flag questions or opportunities. Strong communication skills, both written and oral. Enjoys working in a fast-paced environment as a team player. Nice to Have Related experience within a matrixed corporate environment. Familiarity with AI tools and an interest in applying it professionally. Event planning and execution experience. Job Skills Artificial Intelligence (AI), Collaboration, Data Entry, Detail Oriented Tasks, Event Coordination, Expense Management, Microsoft Office, Multitasking, Office Organization, Organizational Tasks, Presentation Software, Prioritization, Proactive Thinking, Problem Solving, Sound Judgment, Travel Management Additional Job Details Address: RBC CENTRE, 155 WELLINGTON ST W:TORONTO City: Toronto Country: Canada Work hours/week: 37.5 Employment Type: Full time Platform: HUMAN RESOURCES & BMCC Job Type: Regular Pay Type: Salaried Posted Date: 2026-07-31 Application Deadline: 2026-08-15 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above Our Employment Opportunities At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com. RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.

The Executive Assistant will manage complex calendars, travel arrangements, and business expenses for two Vice Presidents. They will also facilitate team communication, coordinate onboarding for new hires, and support various team engagement activities.

Candidates must have at least 3 years of experience in executive or administrative support for senior leadership. Proficiency in Microsoft Office and strong organizational, communication, and interpersonal skills are required.

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Travel management
• Expense management
• Microsoft Office
• Communication skills
• Organizational skills
• Problem solving
• Event planning
• Onboarding support
• Data entry
• Prioritization
• Proactive thinking
• Sound judgment
• Collaboration
• Artificial Intelligence
• Calendar Management
• Resourcefulness
• Administrative Support
• Workplace Inclusivity
• Support Services
• Organizational Skills
• Brand Marketing
• Microsoft Excel
• Research
• Budgeting
• Management
• Communication
• Confidentiality
• Event Planning
• Corporate Communications
• Corporate Travel Management
• Data Entry
• Expense Management
• Leadership
• Innovation
• Intranet
• Invoicing
• Problem Solving
• Microsoft Outlook
• Multitasking
• Operations
• Microsoft PowerPoint
• Presentation Software
• Wealth Management
• Real Estate
• Microsoft SharePoint
• Travel Arrangements
• Coordinating
• Enterprise Application Software

• Administrative
• Management & Leadership
• Finance & Accounting
• Technology
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum experience

3+ years

Apply by

Aug 15, 2026

Posting language

English

Working hours

38 hours per week