Accounts Receivable & Accounts Payable Administrator

Job summary

Manage daily accounts payable and receivable operations, including invoice and payment processing, collections, reconciliations, and corporate credit card expense coding. Maintain accurate financial records and support job costing, holdback accounting, expense allocations, and month- and year-end closing.

Job details

Location: Markham, ON Salary: $80k - $85K Position Overview An established organization is seeking an experienced Accounts Receivable & Accounts Payable Administrator to support its finance team. The successful candidate will manage daily AP and AR operations, process invoices and payments, monitor collections, reconcile company credit cards, and maintain accurate financial records. The role also involves intercompany reconciliations, job costing, holdback accounting, and month-end support. Key Responsibilities Process vendor invoices, payments, EFT transactions, and vendor statement reconciliations. Prepare customer invoices, post payments, monitor aging reports, and follow up on outstanding accounts. Reconcile corporate credit card transactions and ensure accurate expense coding. Maintain general ledger records and assist with bank and intercompany reconciliations. Support month-end and year-end closing activities. Ensure accurate expense allocations across projects, departments, and related entities. Qualifications & Experience Minimum 5 years of accounting experience, preferably within the construction industry. Strong understanding of accounts payable, accounts receivable, job costing, and construction holdbacks. Experience with vendor, customer, bank, and credit card reconciliations. Proficiency in Microsoft Excel and Microsoft Office. Experience with Jonas Cloud accounting software is a strong asset. Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities independently. Note: MUST have someone with exceptional Jonas experience.

What you’ll do

Manage daily accounts payable and receivable operations, including invoice and payment processing, collections, reconciliations, and corporate credit card expense coding. Maintain accurate financial records and support job costing, holdback accounting, expense allocations, and month- and year-end closing.

Requirements

Requires at least five years of accounting experience, preferably in construction, with strong knowledge of accounts payable, accounts receivable, job costing, and construction holdbacks. Candidates should have reconciliation experience, proficiency in Microsoft Excel and Office, and exceptional Jonas experience; strong analytical, organizational, and problem-solving skills are also required.

Listed skills

• Accounts receivable · Preferred
• Payment Processing · Preferred
• Collections · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Invoice Processing
• Payment Processing
• Collections
• Vendor Reconciliation
• Customer Reconciliation
• Bank Reconciliation
• Credit Card Reconciliation
• Job Costing
• Construction Holdback Accounting
• General Ledger
• Intercompany Reconciliation
• Month-End Closing
• Microsoft Excel
• Jonas Cloud

Job areas

• Finance & Accounting
• Construction
• Administrative

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