Copy of Accounts Payable Specialist

Job summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of a high volume of vendor invoices and payments. They also manage vendor account reconciliations, resolve discrepancies, and ensure compliance with company accounting policies.

Job details

What we need: As an Accounts Payable (AP) Specialist at RTS, you will play a key role in a high-volume, fast-paced AP environment, ensuring accurate and timely processing of invoices, reconciling accounts, and maintaining vendor relationships. Your primary focus will be on managing the lifecycle of a large volume of invoices, processing payments, reviewing internal and external accounts, resolving discrepancies, and ensuring compliance with company policies and accounting best practices. The position is based in the Richmond, BC Headquarters and is considered hybrid and requires a blend of work from home and in office. This position can also be remote if you are outside the lower mainland. What people say about You: You are organized, detail-oriented, and proactive. You thrive when the pace is quick and the workload is high, staying accurate even when volume peaks. With strong problem-solving and communication skills, you work efficiently to manage tasks, resolve issues, and maintain positive relationships. You take ownership of your work and ensure accuracy and compliance in all processes. What you will be doing: The primary responsibility of an AP Specialist at RTS is to ensure the timely processing and payment of a high volume of vendor invoices to maintain good account health with our vendors and guaranteed service for our customers. The duties include but are not limited to: Review, process and post the monthly vendor invoices in the ERP system; Batch vendor invoices for payment in the ERP system and make payment to vendors once approval is obtained from management; Generate and analyze posted and pending cost reports to identify missing cost, identify incorrect coding of vendor invoices or identify unpaid vendor invoices; Act on the findings from the report analysis, which include taking the necessary steps to obtain and post missing invoices, correct any errors with coding, and make payment on outstanding unpaid invoices; Investigate discrepancies in vendor accounts by analyzing account histories, entering invoices and/or credits, and paying or applying funds appropriately to bring balances owed to zero; Investigate circumstances of non-payment and resolve conflict with vendors; Ensure vendor accounts are current to prevent credit holds and therefore service interruption to the customer; Record payment activity to ensure timely reconciliation of internal accounts; Identify, obtain and process any late or missing invoices to ensure vendor cost is recorded within the period the service pertains to which prevents accruing cost; Work closely with other internal teams to resolve issues and ensure RTS can provide the ultimate service to the customer; Suggest new strategies to management to continually improve processes within the AP team; Participate in ad-hoc accounting and finance projects. Is this you? "Must Have” Skills/Experience: Ability to thrive in a high-volume, fast-paced environment while maintaining a professional and positive attitude and setting an example for others Excellent interpersonal and communication skills with a customer service mindset Adaptability and a proactive approach to change Strong organizational and problem-solving skills High attention to detail, accuracy in execution, and the ability to work efficiently under pressure with minimal supervision Proven ability to prioritize tasks and meet deadlines Proficiency with the Microsoft Suite and other computer systems “Nice to Have” Skills/Experience: Experience working in Accounts Payable roles Proficiency in Accounting/ERP Systems Post-secondary degree or diploma in a related field is an asset Why join RTS: We offer it all. For team members that live in the Metro Vancouver area, we offer a hybrid model so you can mix up your week between your home office and mingling with colleagues at our head office. Not only do we have a cool, LEED Gold office that is dog friendly, we offer some pretty sweet perks too. By the end of year one, you will be eligible for a Health Spending Account and access to our Wellness Fund. We also offer extended health and dental benefits after 90 days. What to Expect: We believe the recruiting process is a two-way street, this isn’t just about us getting to know you. We encourage you to ask questions about the company, work culture and the role. As you interview with RTS, we hope the growth and challenge excites you. You will chat with our talent acquisition team. Meet with the hiring manager and potential team. Meet with one of our leaders and learn more about your career at RTS. RTS is an equal opportunity employer who embraces and values diversity in age, gender identity, race, ethnicity, sexual orientation, and physical/mental ability. RTS’ team members are encouraged to be their whole authentic selves. People of diverse backgrounds and cultures are encouraged to apply.

What you’ll do

The Accounts Payable Specialist is responsible for the accurate and timely processing of a high volume of vendor invoices and payments. They also manage vendor account reconciliations, resolve discrepancies, and ensure compliance with company accounting policies.

Requirements

The ideal candidate possesses strong organizational and problem-solving skills with the ability to thrive in a fast-paced environment. Proficiency in Microsoft Suite and experience with ERP systems are highly valued, along with a proactive approach to task management.

Benefits

• Health Spending Account • Wellness Fund • Extended health benefits • Dental benefits

Listed skills

• Time management · Preferred
• Customer service · Preferred
• ERP systems · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice processing
• Reconciliation
• Vendor management
• Problem-solving
• Communication
• ERP systems
• Microsoft Suite
• Attention to detail
• Data entry
• Financial reporting
• Compliance
• Time management
• Customer service
• Hybrid Model
• Productivity Improvement
• Ability To Meet Deadlines
• Positivity
• Report Analysis
• Accounting
• Adaptability
• Management
• Customer Service
• Enterprise Resource Planning
• Finance
• Invoicing
• Problem Solving
• Vendor Relationship Management
• Unpaid Invoices
• Process Improvement
• Prioritization
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support
• Accounts Payable Specialist
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks