Coordinator, Administration

Job summary

The Coordinator provides confidential administrative support to HR leadership, including recruitment, labour relations, and financial administration. They are also responsible for records maintenance, scheduling, and providing reception coverage as needed.

Job details

​Requisition ID: 4584Affiliation: ExemptPosition Type: Temporary Full TimeFixed Term Duration: Anticipated End Date: January 31, 2027Number of Openings: 1Bi-weekly Working Hours: 70 hours bi-weeklyShift/Work Schedule: Monday to Friday Department/ Branch: Human Resources & Safety, Talent Management & Program DevelopmentJob Location: Fort McMurray Starting Salary Range*: $77, 707.00 - $84, 992.00 Posted (dd/mm/yyyy): 05/10/2026Closing Date (dd/mm/yyyy): 12/10/2026Posting Type: External The Municipality offers competitive compensation. The salary for this position will be within the range listed above and dependent upon the qualifications and experience of the successful candidate. We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know. GENERAL DESCRIPTION The Coordinator, Administration is responsible for providing confidential administrative support for an assigned Leader, within the Human Resources (HR) Department or Senior Manager within the organization. This includes recruitment administration support, labour relations support, calendar, financial and budget administration, records maintenance, archiving, and reception coverage. Incumbent will be required to preserve the confidentiality and security of all correspondences, documents and information, and take responsibility for errors in judgement or accuracy. Primary responsibilities of this position include: General Administration: Creates and maintains HR documents, files, purchase orders, invoices, expenses, spreadsheets, statistical reports and presentations. Prepares agendas, meeting minutes, memos, letters and other documents as required. Routinely handles confidential information. Provides a variety of information and assistance to internal and external contacts as well as the public on matters relating to Human Resources or departmental procedures and programs. Ensures inquiries are appropriately handled or redirected. Information Delivery Support: Develops, researches, compiles, tracks, and assembles information for budgets, procedures, expense claims, and reports for internal distribution. Maintains information on the intranet and on information systems (such as SAP and Taleo) to ensure they are accurate and up-to-date. Department Support: Provides scheduling support by booking appointments, scheduling meetings and interviews. Provides support for assigned leader. Assists with daily and/or weekly recruitment and other HR related tasks. Responsible to provide back up to reception and records areas. Assists with special assignments and projects as required. SKILLS REQUIREMENT Candidates need to show evidence of the following: Excellent customer service skills and the ability to establish and maintain effective working relationships with employees, leaders, and external contacts. Proven ability to be discreet and keep all information and documentation strictly confidential. Strong communication skills, both verbally and written, and the ability to accurately record information. Demonstrated ability in handling a fast paced and varied workload in a flexible manner. Must be a self-starter able to work with minimum supervision and direction. A high proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook). WORK EXPERIENCE REQUIREMENTS Two (2) years’ experience in a professional administrative and confidential environment, preferably in human resources is required. Experience working in a public-sector environment with unionized and non-unionized employees considered an asset. EDUCATION REQUIREMENTS A Diploma in Business Administration or Human Resources is required. Equivalent combination of post-secondary education and directly related work experience may be considered. Criminal record check is required. SAFETY As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible and accountable for knowing and working in accordance with the Health and Safety Directive. As per Section 2 of the Occupational Health and Safety Act, the incumbent shall ensure, while in the employ of the Regional Municipality of Wood Buffalo, the health and safety of employees, contractors, and the public. This position is not employed in a supervisory capacity. As such, the employee is not required to obtain additional safety training in accordance with municipal procedures and directives. To apply: Please visit our website at jobs.rmwb.caCurrent employees must apply through the internal careers site. We appreciate the interest of all applicants; however, only those individualsselected for interviews will be contacted. Late applications will not be accepted.

What you’ll do

The Coordinator provides confidential administrative support to HR leadership, including recruitment, labour relations, and financial administration. They are also responsible for records maintenance, scheduling, and providing reception coverage as needed.

Requirements

Candidates must have at least two years of experience in a professional administrative environment, preferably within human resources. A diploma in Business Administration or Human Resources is required, along with proficiency in Microsoft Office programs.

Listed skills

• Administrative Support · Preferred
• Customer service · Preferred
• Communication Skills · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• SAP · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Human resources
• Recruitment administration
• Labour relations
• Budget administration
• Records maintenance
• Customer service
• Confidentiality
• Communication skills
• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• SAP
• Taleo
• Statistical Reporting
• Administrative Support
• Self-Starter
• Talent Management
• Microsoft Excel
• Budgeting
• Business Administration
• Spreadsheets
• Customer Service
• Communication
• Information Systems
• Occupational Safety And Health
• Invoicing
• Labor Relations
• Taking Meeting Minutes
• Memos
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Safety Training
• SAP Applications
• Scheduling

Job areas

• Administrative
• Human Resources
• Government & Public Sector
• Customer Service & Support
• Security & Safety
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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