Senior Administrative Assistant

Requisition ID: 4505 Affiliation: Exempt Position Type: Permanent Full Time Number of Openings: 1 Bi-weekly Working Hours: 70 hours bi-weekly Shift/Work Schedule: Monday - Friday Department/ Branch: Legislative Services, Policy & Governance Job Location: Fort McMurray Starting Salary Range*: (Pay Band E) $98,662.00 - $104,300.00 Posted (dd/mm/yyyy): 15/08/2026 Closing Date (dd/mm/yyyy): 30/08/2026 Posting Type: Internal and External *The Municipality offers a competitive compensation package, including an attractive base salary, excellent benefits, retirement plans, and more. The starting salary for this position is within the range listed above and will be dependent upon the qualifications and experience of the successful candidate. We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know. ABOUT THE DEPARTMENT The Legislative Services team ensures the effective operation of municipal governance. The department provides direct support to Mayor and Council, manages Council and Committee meetings and ensures legislative and procedural requirements are met in accordance with the Municipal Government Act and other legislation. The team is also responsible for maintaining official records, administering municipal bylaws and policies, overseeing elections, and fostering transparency through access to information and privacy management. By upholding strong governance practices and ensuring accountability, Legislative Services helps build public trust and supports the Municipality in serving the region effectively. GENERAL DESCRIPTION: The Senior Administrative Assistant is responsible for providing coordination and support for their department, including all administrative activities that are essential to upholding the day-to-day department initiatives as implemented by their Director. This position will be required to mentor other administrative staff, participate in team projects, and performs other duties as required. RESPONSIBILITIES: Primary responsibilities of this position include: General Administration: Creates, and maintains all documents, invoices, files, expenses, spreadsheets, statistical reports, presentations, and other related documentation. Manages the calendar of assigned staff. Provides scheduling support by booking appointments and assigning meeting rooms. Ensures internal and external inquiries are appropriately handled or redirected. Information Delivery Support: Develops, researches, compiles, tracks, and assembles information for budgets, systems, procedures, registrations, claims, and reports. Maintains department intranet and information systems to ensure they are accurate and up-to-date. Department Support: Leads, mentors and coaches corporate staff on departmental and organizational processes. Coordinates, assigns, and delegates staff on behalf of the Director. Liaises with outside organizations and government agencies. Ensures inquiries are appropriately handled or redirected on behalf of the Director. Coordinates meeting requirements. Performs other duties as required. QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES: Candidates need to show evidence of the following: * Demonstrates a high degree of professionalism, discretion, confidentiality, and independence. * Strong listening, communication, interpersonal and organizational skills. * Effective decision-making skills with the flexibility to manage a broad range of complex activities. * Ability to effectively interact with internal and external clients and stakeholders at all levels while maintaining excellent customer service. * Demonstrated ability to work within a team environment. * A self-starter who can perform in a fast-paced project environment and work within tight deadlines by organizing workload and setting priorities. * Ability to analyze information from various sources to identify issues and problems. EDUCATION AND EXPERIENCE: * A Diploma in Business or Office Administration is required. * An equivalent combination of education and experience may be considered. * Five (5) years of related administrative experience at a senior level is required. * Previous municipal experience is an asset. * Experience working in a public-sector environment with unionized and non-unionized employees considered an asset. OTHER REQUIREMENTS: * Submission of a Criminal Record Check. * A valid Class Five (5) Alberta Operator’s license is required as incumbent will be required to operate a personal or municipal vehicle for business use on a regular basis. SAFETY: As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible and accountable for knowing and working in accordance with the Health and Safety Directive. As per Section 2 of the Occupational Health and Safety Act, the incumbent shall ensure, while in the employ of the Regional Municipality of Wood Buffalo, the health and safety of employees, contractors, and the public. To apply: Please visit our website at jobs.rmwb.ca Current employees must apply through the internal careers site. We appreciate the interest of all applicants; however, only those individuals selected for interviews will be contacted. Late applications will not be accepted.

The Senior Administrative Assistant provides coordination and administrative support for the Legislative Services department, including managing calendars, budgets, and documentation. The role also involves mentoring administrative staff and liaising with internal and external stakeholders to ensure effective municipal governance.

Candidates must possess a Diploma in Business or Office Administration and at least five years of senior-level administrative experience. A valid Class Five Alberta Operator’s license and the ability to pass a Criminal Record Check are also required.

• Retirement plans • Competitive compensation package

• Customer servicePreferred
• Data analysisPreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Coordination
• Mentoring
• Scheduling
• Budgeting
• Report writing
• Communication
• Organizational skills
• Decision-making
• Customer service
• Confidentiality
• Data analysis
• Project management
• Policy administration
• Statistical Reporting
• Self-Starter
• Office Administration
• Organizational Processes
• Professionalism
• Accountability
• Organizational Skills
• Administrative Functions
• Management
• Spreadsheets
• Decision Making
• Customer Service
• Information Systems
• Occupational Safety And Health
• Governance
• Invoicing
• Presentations
• Coordinating

• Administrative
• Government & Public Sector
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

College diploma

Minimum experience

5+ years

Apply by

Aug 31, 2026

Posting language

English

Working hours

35 hours per week