Executive Assistant

Renata Travel DMC is hiring a Executive Assistant for its remote Canada workflow. This position combines Meeting Coordination, File Organization, and Status Tracking to keep decision traceability, exception tracking, and handoff quality visible from intake through handoff. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Core Responsibilities Maintain assigned executive assistant work in Canada using Meeting Coordination, Confidentiality, and Executive-Focused, Assistance-Centered so decision traceability remains traceable. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Review incoming information with File Organization, Incoming Destination-Management Work Across Italy And Mediterranean Destinations Reporting, and Executive-Focused, Assistance-Centered Documentation so incomplete or inconsistent items are identified before the next Canada workflow step. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Track open actions through Status Tracking, Email Management, and Document Preparation while keeping exception tracking, ownership, and deadlines visible. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Document decisions and handoffs with Confidentiality, Executive-Focused, Assistance-Centered, and Scheduling so another authorized teammate can continue the Canada work without reconstructing its history. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Use Incoming Destination-Management Work Across Italy And Mediterranean Destinations Reporting, Executive-Focused, Assistance-Centered Documentation, and Meeting Coordination to support quality; escalate exceptions whenever handoff quality cannot be confirmed from the available record. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Success Standard Strong performance in this Canada-based Executive Assistant role means Document Preparation, Email Management, and Status Tracking reinforce decision traceability, exception tracking, and handoff quality; unresolved items retain an owner and completed work leaves a verifiable evidence trail. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Role Fit Practical ability with Meeting Coordination, File Organization, and Executive-Focused, Assistance-Centered in a remote Canada workflow. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Clear written communication using Confidentiality and Incoming Destination-Management Work Across Italy And Mediterranean Destinations Reporting when documenting ownership, status, and next actions. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Comfort applying Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Scheduling while maintaining accurate records for Renata Travel DMC. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Sound judgment around Status Tracking, Email Management, and Meeting Coordination, including when a Canada workflow item requires escalation. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role. Position Details Full-time. Associate level. 100% remote within Canada. Base salary: $40,000-$60,000 per year. For this Executive Assistant at Renata Travel DMC, remote execution is complete when scheduling, executive-focused, assistance-centered, and confidentiality leave the Canada workflow secure, current, and ready for the next authorized teammate. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Executive-Focused, Assistance-Centered Documentation for this Canada role.

The Executive Assistant manages meeting coordination, file organization, and status tracking to ensure decision traceability and handoff quality. They are responsible for documenting decisions and escalating exceptions within the Canada-based workflow for Renata Travel DMC.

Candidates must have practical ability in executive assistance, file organization, and scheduling within a remote environment. Strong written communication skills and sound judgment regarding task escalation are required.

Identified from the job description. Confirm important requirements above.

• Meeting Coordination
• File Organization
• Status Tracking
• Document Preparation
• Task Management
• Email Management
• Scheduling
• Confidentiality
• Executive Support
• Written Communication

• Administrative
• Hospitality
• Management & Leadership

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week

Seniority

Associate