Project Coordinator

Job summary

Coordinate assigned projects and provide administrative support to the Project Management team. Manage customer and purchase orders, track and expedite orders, reconcile final billings, coordinate with vendors and internal teams, and process shop drawings.

Job details

Company Description Join Rexel: A Global Leader in Electrical Distribution Rexel is a world leader in the electrical distribution market, operating in 18 Countries and leveraging a network of 1950 branches and 27000 employees. We provide innovative electrical solutions and equipment for the industrial, residential and commercial sectors. As the energy evolves, our business is transforming alongside it. This change is driven by you - our fresh thinkers, innovators and groundbreakers. By collaborating closely with our customers and partners, Rexel is dedicated to delivering exceptional value to our employees, customer and stake holders alike. Together we are building sustainable performance and shaping a better future. Rexel Canada operates under six distinct banners: Rexel Atlantic, Rexel Utility, Westburne, Nedco, LTL and Talley. Westburne is much more than electrical products. We are Canada’s market leader in energy solutions, renewables, lighting, wire & cable, automation and connected network solutions. We have access to the best partners in the industry and we go above and beyond to help our customers and partners grow. Job Description As the Project Coordinator based in Ottawa West, you will oversee day-to-day assigned projects providing advice and guidance as required. Reporting to the Project Manager, you will provide a wide range of administrative support to the Project Management team. How You Will Thrive With Us You will maintain customer orders using the Direct Project Management System You will handle purchase order entries and maintain order tracking for all project orders. Expedite and conduct follow up on orders and reconcile final billings with customer purchase orders You will coordinate and interface between our vendors, sales team, management and our customers You will process shop drawings for approval/record purposes You will be a Brand Ambassador, by building brand recognition while supporting sales initiatives and enhancing customer experiences. You will consistently ensure that our corporate image is reflected. Qualifications You have a minimum of 2-3 years of related experience. You are organized with excellent interpersonal and communication skills. You are able to maintain positive business relationships with suppliers and customers and resolve concerns that may occur. You are able to work in a fast-paced environment within time constraints. Additional Information The anticipated annual base salary range for this position is negotiable. Final compensation within this range will be determined by factors such as relevant experience, skills, qualifications, and internal equity. This range does not include variable pay or other components of Rexel’s total rewards package. What We Offer Our employees enjoy a positive work-life balance while thriving in an environment that is dynamic and motivated by new and exciting challenges. We provide competitive compensation, comprehensive benefits plans, and pension plans, along with a remarkable range of career opportunities—whether advancing in your current field or exploring something entirely new. If you’re motivated, we’ll help you find the career path that suits you. Rexel Canada is committed to Employment Equity and values a diverse workforce, recognizing each employee's unique talents and skills. What Is Next? If this position aligns with your career goals, click "Apply" to submit your application. We thank all candidates for their interest; however, only those selected for interviews will be contacted. For additional career opportunities, please visit www.rexel.ca.

What you’ll do

Coordinate assigned projects and provide administrative support to the Project Management team. Manage customer and purchase orders, track and expedite orders, reconcile final billings, coordinate with vendors and internal teams, and process shop drawings.

Requirements

Requires 2–3 years of related experience, strong organizational, interpersonal, and communication skills, and the ability to maintain positive relationships with suppliers and customers. Candidates should be able to resolve concerns and work effectively in a fast-paced environment with time constraints.

Benefits

• Competitive Compensation
• Comprehensive Benefits Plans
• Pension Plans

Listed skills

• Project Coordination · Preferred
• Administrative Support · Preferred
• Order tracking · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred
• interpersonal skills · Preferred
• Organization · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Administrative Support
• Order Management
• Purchase Order Processing
• Order Tracking
• Order Expediting
• Billing Reconciliation
• Vendor Coordination
• Customer Relations
• Sales Team Coordination
• Shop Drawing Processing
• Communication
• Interpersonal Skills
• Organization
• Problem Resolution
• Time Management

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Sales
• Logistics

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