Human Resources Coordinator (Contract)

Job summary

The HR Coordinator will support day-to-day HR operations, including employee administration, onboarding, and HR systems maintenance. They will also assist with employee communications, reporting, and various HR projects to ensure an exceptional employee experience.

Job details

About Us: As a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results. With offices across the country, we are home to some of Canada’s best investment advisors. We’ve embarked on an exciting growth phase – a multi-year transformational journey to enhance our entrepreneurial, high-performing, advisor-centric culture. Position Overview We are seeking a motivated and detail-oriented HR Coordinator to join our Human Resources team on a 6-to-12-month contract. This is an excellent opportunity for an aspiring or early HR career professional looking to gain broad exposure across human resources administration, employee onboarding, HR systems, employee communications, and reporting. As a key member of the HR team, you will support day-to-day HR operations and help ensure an exceptional employee experience. You will work closely with HR Business Partners, Recruitment, Payroll, Benefits, and employees across the organization while developing practical experience across the employee lifecycle. This is an existing vacancy. Duties and Responsibilities Employee & HR Administration • Manage and respond to inquiries received through the HR mailbox, escalating questions when appropriate. • Maintain employee records and HR documentation in accordance with company policies and privacy requirements. • Prepare employment-related documents, including employment confirmations, change letters, and other employee correspondence. • Support employee lifecycle activities, including new hires, transfers, promotions, leaves, contract extensions, and terminations. • Ensure employee information is accurately maintained within HR systems and databases. Onboarding & Employee Experience • Support onboarding activities for new employees, including system updates, documentation, and welcome communications. • Coordinate and host monthly employee orientation sessions. • Assist employees with basic HR system questions and troubleshooting. • Help maintain HR resources and information available to employees. HR Systems & Reporting • Perform data entry and updates within the HRIS and related systems. • Run and distribute regular HR reports for internal stakeholders. • Monitor employee data for accuracy and identify discrepancies for correction. • Support contract tracking, employee status changes, and other administrative processes. Communications & Programs • Assist with preparation and distribution of HR communications. • Support updates to the HR intranet and employee resources. • Contribute to employee wellness, engagement, and learning initiatives. • Assist with administration of education assistance and employee programs. Team Support & Projects • Participate in HR projects and process improvement initiatives. • Assist with maintaining templates, forms, trackers, and team documentation. • Provide general administrative support to the Human Resources team as required. Qualifications and Education • Post-secondary education in Human Resources, Business Administration, or a related field preferred. • Recent graduate with some business / HR experience or at least 2 years of administrative, customer service, or HR-related experience. • Strong attention to detail and commitment to accuracy. • Excellent verbal and written communication skills. • Strong organizational skills with the ability to manage multiple priorities. • Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams. • Demonstrated customer service mindset and willingness to learn. • Ability to handle confidential information with professionalism and discretion. • Experience with HRIS platforms is considered an asset. What Will Help You Succeed • Curiosity and eagerness to learn about Human Resources. • A proactive and collaborative approach to work. • Strong problem-solving skills and initiative. • Comfort working in a fast-paced environment with changing priorities. • Ability to build positive relationships with employees and stakeholders. The expected annualized base salary range for this role is $50,000-$60,000 . The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity. Richardson offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a group RRSP matching plan and paid time off. #LI-Hybrid #LI-AA Why Apply: Our firm is only as good as the people who work here. Our employees are exceptional because they combine in-depth expertise with enthusiasm, and empathy. From our front office talent to our colleagues behind the scenes, we have one focus: to ensure our people thrive here more than anywhere else. Are you innovative, self-driven, and client-centric? If so, we’re ready to invest in you. Richardson Wealth is an equal opportunity employer and committed to providing a diverse, equitable and inclusive environment. We are happy to meet your individual needs in keeping with the Canadian Charter of Rights and Freedoms and the Accessibility for Ontarians with Disabilities Act. Candidates may request accommodation at any point during the interview process.

What you’ll do

The HR Coordinator will support day-to-day HR operations, including employee administration, onboarding, and HR systems maintenance. They will also assist with employee communications, reporting, and various HR projects to ensure an exceptional employee experience.

Requirements

Candidates should have post-secondary education in Human Resources or a related field and at least 2 years of relevant administrative or HR experience. Strong attention to detail, proficiency in Microsoft Office, and excellent communication skills are required for this role.

Benefits

• Performance-based incentive plan • Health benefits • Dental benefits • Group RRSP matching plan • Paid time off

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human resources administration
• Employee onboarding
• HRIS
• Data entry
• Reporting
• Employee communications
• Customer service
• Attention to detail
• Microsoft Office
• Excel
• Word
• Outlook
• Teams
• Problem-solving
• Organizational skills
• Confidentiality
• Employee Communications
• Empathy
• Administrative Support
• Professionalism
• Organizational Skills
• HR Operations
• Curiosity
• Time Off Management
• Willingness To Learn
• Microsoft Excel
• Business Administration
• Customer Service
• Communication
• Data Entry
• Human Resources Information System (HRIS)
• Equities
• Front Office
• Innovation
• Problem Solving
• Microsoft Outlook
• Employee Onboarding
• Wealth Management
• Troubleshooting (Problem Solving)
• Process Improvement
• Templates
• Enthusiasm
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Finance & Accounting
• Human Resources Coordinator
• Human Resources Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping