Accounts Payable Specialist

Job summary

Manage high-volume vendor invoice processing, payments, and complex account reconciliations. Support the implementation of a new ERP system and collaborate with project managers to ensure timely approvals.

Job details

About the Opportunity Robert Half is partnering with an industry-leading construction organization to recruit an experienced Accounts Payable Specialist. This is an exciting opportunity to join a well-established and growing company known for its strong reputation, collaborative culture, and commitment to operational excellence. The successful candidate will play a key role within the accounting team, managing a high-volume accounts payable function while supporting process improvements and an upcoming ERP implementation initiative. This position is ideal for a detail-oriented accounting professional who thrives in a fast-paced environment and enjoys taking ownership of complex reconciliations and vendor relationships. Key Responsibilities Process a high volume of vendor invoices accurately and efficiently. Review, verify, and code invoices to the appropriate general ledger accounts and projects. Match invoices with purchase orders, contracts, and supporting documentation. Prepare and process weekly electronic payments, EFTs, wire transfers, and cheque runs. Investigate and resolve invoice discrepancies and vendor inquiries in a timely manner. Perform regular vendor statement reconciliations and account reconciliations. Reconcile corporate credit card transactions and employee expense claims. Maintain accurate vendor records and ensure supporting documentation is complete and compliant. Assist with month-end and year-end closing activities, including accruals and reporting. Collaborate with project managers, site personnel, procurement teams, and accounting staff to ensure timely invoice approvals. Support the implementation and optimization of a new ERP system, including data validation, testing, process documentation, and user support. Identify opportunities to improve accounts payable workflows, internal controls, and efficiencies. Ensure adherence to company policies, accounting standards, and construction industry best practices. Qualifications 5+ years of progressive accounts payable experience, preferably within the construction, engineering, manufacturing, or project-based environment. Experience processing high volumes of invoices in a fast-paced setting. Strong reconciliation experience, including vendor accounts, subledgers, and balance sheet accounts. Previous exposure to ERP implementations, system conversions, or process improvement initiatives is considered a strong asset. Proficiency with accounting and ERP systems, such as Viewpoint, Spectrum, CMiC, JD Edwards, SAP, Microsoft Dynamics, Oracle, or similar platforms. Strong Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions. Excellent attention to detail, accuracy, and organizational skills. Strong communication and relationship-building abilities. Ability to manage multiple priorities and meet deadlines with minimal supervision.

What you’ll do

Manage high-volume vendor invoice processing, payments, and complex account reconciliations. Support the implementation of a new ERP system and collaborate with project managers to ensure timely approvals.

Requirements

Requires over 5 years of progressive accounts payable experience, preferably in construction or a project-based environment. Proficiency in ERP systems and advanced Microsoft Excel skills are essential.

Listed skills

• Financial Reporting · Preferred
• Data Validation · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Vendor Reconciliation
• General Ledger Coding
• ERP Implementation
• Microsoft Excel
• Invoice Processing
• Expense Management
• Financial Reporting
• Data Validation
• Vendor Relationship Management
• Accruals
• Internal Controls

Job areas

• Finance & Accounting
• Construction