Payroll Administrator

Our client is a well-established agricultural organization serving producers across Canada. With a strong commitment to innovation, operational excellence, and customer service, the organization plays an important role in supporting the agricultural industry through data management, compliance, and industry-leading services. They are currently seeking a Payroll & HR Administrator to join their team in Guelph, Ontario. This position offers the opportunity to work in a collaborative environment where accuracy, accountability, and employee support are highly valued. Position Summary Reporting to the Human Resources team, the Payroll & HR Administrator will be responsible for the accurate and compliant processing of payroll across multiple entities and jurisdictions while supporting a variety of HR administrative functions. This role is critical in maintaining payroll integrity, supporting employee benefit programs, and ensuring exceptional service to employees and managers. Key Responsibilities Payroll Administration Process bi-weekly payroll for multiple legal entities across various Canadian provinces Ensure payroll compliance with all federal and provincial legislation Maintain payroll records, employee data, and HRIS information with a high degree of accuracy Process Records of Employment (ROEs), payroll adjustments, retroactive payments, salary increases, garnishments, and terminations Prepare payroll-related journal entries, reports, reconciliations, and accruals Support year-end payroll activities including T4 preparation, audits, and regulatory reporting Monitor payroll processes and recommend improvements to enhance efficiency and compliance Benefits & Pension Administration Support employee benefits administration and respond to benefit-related inquiries Assist with pension plan administration and reporting requirements Coordinate employee enrolments, changes, and terminations within benefit programs HR Administration Maintain employee records and HR documentation within the HRIS system Support attendance and timekeeping administration Assist with disability management programs including WSIB/WCB claims, STD, LTD, and return-to-work coordination Respond to employee and manager inquiries related to payroll and HR policies Support HR and payroll projects as required Provide training and guidance on payroll and HR systems Qualifications Post-secondary education in Human Resources, Payroll, Business Administration, or a related field Minimum 3 years of payroll experience within a Canadian organization Strong knowledge of Canadian payroll legislation and compliance requirements Experience processing payroll across multiple provinces and legal entities is considered a strong asset Experience with HRIS and payroll systems such as ADP, Dayforce, UKG, Ceridian, or similar platforms Advanced proficiency with Microsoft Excel and Microsoft Office Suite Strong attention to detail and ability to manage confidential information Excellent organizational, communication, and problem-solving skills Ability to manage multiple priorities in a fast-paced environment PCP designation or progress toward certification is considered an asset Bilingualism in English and French is considered an asset What's Offered Competitive compensation based on experience Hybrid work environment Flexible scheduling options Employee Assistance Program (EAP) Comprehensive benefits package Professional development and learning opportunities Collaborative and supportive team culture Equipment provided Why Join? This is an excellent opportunity for a payroll professional who enjoys balancing payroll administration with HR support responsibilities. You will be joining a respected organization within Canada's agricultural sector and will have the opportunity to make a meaningful impact on employees and operations alike. This job posting is for a current vacancy with our client. Our Specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

The role involves processing bi-weekly payroll across multiple Canadian entities and jurisdictions while ensuring legislative compliance. Additionally, the position supports HR functions including benefits, pension administration, and disability management.

Requires a post-secondary education in HR or Business and a minimum of 3 years of Canadian payroll experience. Proficiency in HRIS platforms and advanced Microsoft Excel skills are essential.

• Competitive Compensation • Hybrid Work Environment • Flexible Scheduling Options • Employee Assistance Program (EAP) • Comprehensive Benefits Package • Professional Development And Learning Opportunities

• Microsoft ExcelPreferred
• Problem solvingPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Payroll Administration
• Canadian Payroll Legislation
• HRIS
• Benefits Administration
• Pension Administration
• Microsoft Excel
• Compliance
• Records of Employment (ROE)
• T4 Preparation
• Disability Management
• WSIB/WCB Claims
• Problem-Solving
• Communication
• Organizational Skills
• Confidentiality
• Multi-provincial Payroll

• Human Resources
• Finance & Accounting
• Agriculture
• Administrative

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available