Payroll Benefits Coordinator

Job summary

Process payroll accurately and on schedule, maintain employee payroll records, verify time and attendance information, and calculate deductions, benefits, and adjustments. Prepare payroll reports and year-end documentation, respond to employee inquiries, ensure compliance and confidentiality, and support audits and Finance and HR projects.

Job details

We are seeking a detail-oriented and organized Payroll and Benefits Coordinator to join our team. The successful candidate will be responsible for processing accurate and timely payroll, maintaining employee records, responding to payroll inquiries, and ensuring compliance with applicable payroll legislation and company policies. This is an excellent opportunity for someone who enjoys working with numbers, has strong attention to detail, and takes pride in providing reliable and confidential payroll support. Key Responsibilities Process bi-weekly or semi-monthly payroll accurately and on schedule. Maintain employee payroll records, including new hires, terminations, pay changes, deductions, and benefits. Review and verify timesheets, attendance records, overtime, vacation, and other payroll-related information. Calculate and process statutory deductions, garnishments, benefits, and other payroll adjustments. Prepare payroll reports and reconciliations for the Finance team. Respond to employee questions regarding pay, deductions, benefits, and payroll policies. Prepare and maintain year-end payroll documentation, including T4s and other required reports. Ensure payroll practices comply with applicable federal/provincial legislation and company policies. Maintain strict confidentiality of employee and payroll information. Assist with payroll audits, reporting, and other Finance & HR projects as required. Qualifications 2+ years of payroll administration experience. Strong knowledge of Canadian payroll practices and applicable employment standards. Experience with payroll software and Microsoft Excel. Excellent attention to detail and accuracy. Strong organizational and time-management skills. Ability to handle confidential information with discretion. Strong written and verbal communication skills. Ability to work independently while collaborating effectively with HR and Finance teams. Payroll certification (such as PCP) is considered an asset.

What you’ll do

Process payroll accurately and on schedule, maintain employee payroll records, verify time and attendance information, and calculate deductions, benefits, and adjustments. Prepare payroll reports and year-end documentation, respond to employee inquiries, ensure compliance and confidentiality, and support audits and Finance and HR projects.

Requirements

Requires at least two years of payroll administration experience, knowledge of Canadian payroll practices and employment standards, and experience with payroll software and Microsoft Excel. Candidates should be accurate, organized, discreet with confidential information, effective communicators, and able to work independently and collaboratively; PCP certification is an asset.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Administration
• Canadian Payroll Practices
• Employment Standards Compliance
• Payroll Software
• Microsoft Excel
• Payroll Processing
• Employee Records Management
• Timesheet Verification
• Payroll Reconciliation
• Statutory Deductions
• Benefits Administration
• Payroll Reporting
• Confidentiality
• Attention to Detail
• Time Management
• Written and Verbal Communication

Job areas

• Human Resources
• Finance & Accounting
• Administrative