Head of Facilities and Real Estate

Job summary

The Head of Facilities and Real Estate oversees the operation, maintenance, and safety of all studio sites while leading workplace improvement and renovation projects. They are responsible for managing service providers, coordinating with leadership on space planning, and supporting real estate portfolio decisions.

Job details

Company Description Repeatedly voted one of Montreal’s Top Employers and Employer of the Year for the 2022 Mercuriades Awards, Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential. Nominated for multiple Emmy® Awards for its work on the series Stranger Things season 4, Avatar: The Last Airbender and The Lord of The Rings: The Rings of Power, the independent, Oscar®-winning company boasts close to 800 artists crafting from studios in Montreal, Québec City, Toronto, Los Angeles and Paris. Rodeo FX is a creative partner to the world’s best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros. and Sony, and has collaborated on ads for YouTube, NBC and Apple. Current projects include Dune: Prophecy, Silo Season 2 and Sonic 3. Recently released projects include The Rings of Power Season 2, Venom: The Last Dance, Taika Waitit's Time Bandits, and House of the Dragon Season 2. Work arrangements: As an artist-founded and artist-led company, creativity is at the heart of everything we do. Our mission is to give our talent the freedom, resources, and environment they need to produce high-quality work and thrive in a stimulating, collaborative, and supportive setting. Given their key role in operational and production support, support functions, including Finance, HR, and IT, are expected to work from the studio at least four days per week. This increased presence helps strengthen collaboration, maintain closer proximity with teams, support operational needs more effectively, and sustain a strong, vibrant, and aligned studio culture. Job Description Reporting to the Chief Financial Officer (CFO), the Head of Facilities and Real Estate ensures the smooth operation, quality and ongoing improvement of Rodeo FX’s spaces. This new role combines team leadership, a hands-on presence, landlord relations and the delivery of workplace improvement projects. Responsible for the three Montréal sites, this person ensures that spaces are welcoming, functional, safe and well maintained. They anticipate needs, identify opportunities for improvement and coordinate work with their team and service providers. They pay particular attention to the appearance and use of spaces, as well as the quality of service provided to teams. Working with leadership, they turn ideas and needs into concrete proposals, then deliver projects that meet budget, timeline and quality expectations. They also support studios outside Montréal with their specific projects and facilities needs, and help oversee the group’s real estate portfolio with support from the CFO. Main Responsibilities Facilities Management and Workplace Quality Ensure the smooth operation, maintenance, cleanliness, organization, presentation and safety of the three Montréal sites. Conduct regular walkthroughs, identify issues and opportunities for improvement, and follow through until issues are resolved and improvements are completed. Coordinate preventive maintenance and repairs with the team, landlords and relevant service providers. Select and manage service providers, set clear expectations and verify service quality. Coordinate the response to incidents and emergencies, and support business continuity. Ensure compliance with applicable facilities requirements in collaboration with relevant functions and specialists. Take a hands-on role in facilities work and space setup when needed. Workplace Design, Projects and Space Planning Gather team requirements and propose solutions to improve the functionality, use and quality of spaces. Translate leadership’s ideas into options and implementation plans that outline costs, milestones and timelines. Lead fit-out, renovation and relocation projects from initial requirements through completion. Obtain, compare and critically assess quotes; coordinate contractors, designers, architects and other partners. Monitor construction progress, budgets, timelines, permits and the quality of deliverables. Work with Technology teams and relevant departments to plan work and minimize disruption. Keep floor plans, seating assignments and occupancy data up to date, including in OfficeSpace. Leadership and Operational Planning Lead and develop the team responsible for facilities and operational support in Montréal. Organize work, clarify responsibilities, and establish priorities, service standards and follow-up processes. Adjust resources to meet day-to-day needs and project requirements. Work with hospitality and food services leads to coordinate shared needs. Foster a collaborative, responsive and solution-oriented approach. Communication and Budget Management Proactively update leadership on the condition of facilities, project status, issues and decisions required. Provide structured weekly updates covering priorities, actions, costs and timelines. Communicate planned work, relocations and space changes in advance, including their impacts and schedules. Maintain reliable, accessible information about spaces and projects, including on the intranet. Prepare facilities and project budgets with the CFO and monitor spending against them. Support for Other Studios and Real Estate Oversight Support leaders at other studios with facilities issues and workplace improvement projects. Help establish common standards for quality, maintenance and space management. Maintain an overview of real estate needs, lease expiry dates and related commitments. Prepare information and recommendations to support real estate decisions, and assist with landlord discussions with support from the CFO. Qualifications Relevant experience in facilities management, building operations or workplace management, including team supervision. A demonstrated track record of delivering fit-out, renovation or relocation projects, including coordinating service providers and contractors. Ability to assess quotes, monitor budgets and ensure the quality of work and services. Practical understanding of building maintenance and the ability to recognize situations that require a specialist. Independence, sound judgement and the ability to manage priorities as needs evolve. A practical approach and a willingness to be hands-on. Strong observation skills, attention to detail and an interest in workplace design and functionality. Ability to listen, collaborate diplomatically and present issues with supporting facts, options and solutions. Proficiency with project tracking, budgeting and space planning tools. Ability to communicate effectively in French and English to work with teams, service providers and studios across the group. Assets Experience in a creative, technology or multi-site environment. Experience in the hotel industry or another environment with high standards for facilities quality and service. Experience in real estate, lease administration and landlord relations. Familiarity with OfficeSpace. Additional Information Full-time, Permanent Contract; 5 paid sick/personal days; 2 additional statutory holidays in the winter holidays; Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP); RRSP with employer contribution; Discounts on public transports, several spas, sports classes, art center, cafes, furniture and several other local businesses. Diversity, Equity and Inclusion At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work. Use of Artificial Intelligence in Recruitment Rodeo FX may use AI-based tools to support certain steps of the recruitment process, such as interview transcription or preliminary application analysis. These tools may be operated by third-party providers, and data may be processed outside Quebec. These tools never replace human decision-making: all final hiring decisions are made by our recruitment team and hiring managers. To learn more about how we protect your personal information and your rights, please consult our Privacy Policy. Apply with LinkedIn If you would like to use the “Apply with LinkedIn” feature to simplify your application, please make sure you accept cookies on the SmartRecruiters application page. This allows the feature to display and function properly. Department: Rodeo FX – Soutien administratif et installations / Administrative Support & Facilities

What you’ll do

The Head of Facilities and Real Estate oversees the operation, maintenance, and safety of all studio sites while leading workplace improvement and renovation projects. They are responsible for managing service providers, coordinating with leadership on space planning, and supporting real estate portfolio decisions.

Requirements

Candidates must have relevant experience in facilities management or building operations, including a proven track record of leading renovation or relocation projects. Strong leadership skills, the ability to manage budgets, and proficiency in English and French are required for this role.

Benefits

• Paid sick/personal days
• Statutory holidays
• Group insurance
• Online support access
• Employee assistance program
• RRSP with employer contribution
• Discounts on public transport
• Discounts on local businesses

Listed skills

• Facilities Management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Team Leadership · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Facilities management
• Real estate management
• Team leadership
• Project management
• Budget management
• Space planning
• Building maintenance
• Vendor management
• Contractor coordination
• Occupancy data management
• Strategic planning
• Communication
• Problem solving
• Attention to detail
• OfficeSpace software
• Budget Management
• Avatar
• Administrative Support
• Solution-Oriented
• Follow Through
• Bilingual (French/English)
• Operation Maintenance
• Service Standards
• Hotel Industry
• Animations
• Budgeting
• Construction
• Business Continuity
• Management
• Decision Making
• Cleanliness
• Food Services
• Creativity
• Discounts And Allowances
• Employee Assistance Programs
• Finance
• Facility Management
• Floor Planning
• Leadership
• Intranet
• Milestones (Project Management)
• Operational Planning
• Operations
• Real Estate
• Renovation
• Space Planning
• Team Leadership
• Timelines
• Visual Effects
• Advertisement

Job areas

• Management & Leadership
• Administrative
• Creative & Media
• Construction
• Head of Facilities
• Maintenance Planner
• Mechanical Engineering Technicians
• First-Line Supervisors of Mechanics, Installers, and Repairers

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