Pay and Benefits Specialist

Original job posting

The Pay and Benefits Specialist is responsible for the accurate processing of employee pay and benefit transactions, including calculating and verifying entitlements. They ensure compliance with legislation, collective agreements, and internal policies while responding to employee inquiries.

Job details

About US RRC Polytech is Manitoba’s largest institute of applied learning and research, with more than 150 full- and part-time degrees, diploma and certificate options. Through hands-on and online learning opportunities and state-of-the-art instruction, we prepare our students to become leaders in their fields – while also ensuring they can meet changing industry demands and contribute to the province’s economic growth. Accessibility and Accommodations RRC Polytech is committed to accessible employment and to ensuring that our hiring processes are barrier free. If you require information in an alternate format, or if you require an accommodation to participate in the hiring process, please contact peopleservices@rrc.ca. Pay and Benefits Specialist People Services POSITION TYPE: Full-Time Position Available POSITION LOCATION: Notre Dame Campus (Winnipeg, MB), Hybrid** ** RRC Polytech reserves the right to modify work arrangements in alignment with operational and organizational needs. EMPLOYEE GROUP: Union (MGEU) For the purposes of this job posting, internal applicants and applicants from MITT will be given preference over external applicants. At RRC Polytech we aspire to have a workforce that is representative of the diversity within our communities. For this hiring process, a preference hiring practice will be applied. Consideration will be given to applicants who self-identify within their application as one or more of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with Disabilities, Racialized Persons, Persons of the 2SLGBTQlA+ Community. For more information about our hiring practices, please visit: www.rrc.ca/hr/work/hiring-process/. Employment support is available to candidates who self-identify as Indigenous (First Nations, Métis, or Inuit) seeking employment at Red River College Polytechnic. For guidance on the application process, interview preparation, or to discuss accommodation needs, applicants are invited to contact our Indigenous Recruitment Consultant at Indigenoustalent@rrc.ca. TALENT POOL: This competition may be used to establish a 12-month talent pool of qualified candidates for future vacancies. Even if you do not meet all of the listed qualifications, we encourage you to apply. ABOUT THE TEAM The People Services team at RRC Polytech is a collaborative partner to leaders and employees across the College. We deliver programs in strategic HR advisory, talent acquisition, labour and employee relations, classification, compensation, employee experience, and organizational development, ensuring our people practices are fair, inclusive, and future focused. Guided by the College’s In Front of What’s Ahead strategy, we strive to create a workplace where every employee feels supported, valued, and empowered to succeed. WHAT YOU WILL DO The Pay & Benefits Specialist (PBS) is responsible for the accurate and efficient processing of employee pay and benefit transactions. The incumbent will calculate, verify, reconcile, document, and administer employee entitlements and benefit plans; ensure all responsibilities are carried out in accordance with applicable legislation, collective agreements, benefit plan provisions, and human resources/payroll policies and procedures; and respond to employee inquiries regarding pay, entitlements, and benefits as required. WHAT YOU WILL BRING Completion of Payroll Compliance Certificate (PCP) or equivalent combination of education, training & experience may be considered Significant recent experience in the provision of payroll and benefit administration Experience using an automated Human Resource Information System (HRIS) for processing of payroll, benefits and employee documentation Exceptional organizational and time management skills with the ability to manage competing priorities and meet deadlines Strong written and verbal communication skills Excellent interpersonal skills with the ability to build and maintain effective working relationships Demonstrated customer service focus and results-oriented approach Proficiency with Microsoft Office applications including Outlook, Word and Excel, and experience working with other computerized database systems Attention to detail and the ability to work efficiently with a high degree of accuracy Knowledge and experience applying Canada Revenue Agency (CRA) requirements, collective agreements and other relevant payroll legislations Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement NICE TO HAVE Knowledge of AI-related data, security, and privacy practices Openness to using AI tools as relevant to role specific work Experience performing pay and benefit responsibilities in a unionized environment WHY WORK WITH US At RRC Polytech, we believe our people are our greatest assets. We offer supportive, inclusive workplace where you can grow, contribute and thrive. Salary Range for this position: $54,571 - $76,814 per annum Generous Paid Vacation: full-time employees accumulate a minimum of 15-days vacation per year, increasing to 30 days with service, while full-time Instructors accumulate 44 days per year. Information on casual and part-time vacation accrual is outlined in the Collective Agreement or the Terms and Conditions for Excluded Employees as applicable December Break: employees receive time off with pay during the period between Boxing Day and New Year's Day Defined Benefits Pension Plan: Employer and Employee contributions to future retirement benefits Comprehensive Benefits: Including Health and Group Life insurance, Long Term Disability, employee & family assistance program, mental health support up to $1,000, and a robust Health Care Spending Account Inclusive Leave Programs: Wellness, maternity, adoptive, and parental leave, as well as ceremonial, cultural, religious and spiritual leave Growth and Recognition: Professional development, professional licensing and fees coverage, and severance pay on retirement Union Representation: For complete details on benefits and employment terms, see the MGEU collective agreement CONDITIONS OF EMPLOYMENT Applicants must be legally entitled to work in Canada This position may be required to work evenings and/or weekends This position may be required to work overtime Incumbent must provide a current and satisfactory Criminal Records Check LAND ACKNOWLEDGEMENTS RRC Polytech campuses are located on the lands of the Anishinaabeg, Ininiwak, Anishininwak, Dakota Oyate, and Denésuline, and the National Homeland of the Red River Métis. We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.

What you’ll do

The Pay and Benefits Specialist is responsible for the accurate processing of employee pay and benefit transactions, including calculating and verifying entitlements. They ensure compliance with legislation, collective agreements, and internal policies while responding to employee inquiries.

Requirements

Candidates should possess a Payroll Compliance Certificate or equivalent experience, along with significant recent experience in payroll and benefit administration. Proficiency in HRIS systems, strong communication skills, and knowledge of CRA requirements are essential for this role.

Benefits

• Defined benefits pension plan
• Health insurance
• Group life insurance
• Long term disability
• Employee and family assistance program
• Mental health support
• Health care spending account
• Paid vacation
• Wellness leave
• Maternity leave
• Adoptive leave
• Parental leave
• Ceremonial leave
• Cultural leave
• Religious and spiritual leave
• Professional development

Listed skills

• Time management · Preferred
• Customer service · Preferred
• written communication · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll administration
• Benefit administration
• HRIS
• Organizational skills
• Time management
• Written communication
• Verbal communication
• Interpersonal skills
• Customer service
• Microsoft Office
• Attention to detail
• CRA compliance
• Confidentiality
• Data reconciliation
• Collective agreement interpretation

Job areas

• Human Resources
• Finance & Accounting
• Education
• Administrative