Project Coordinator

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients. We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure. This is an existing position that has become available within the organization. Key Responsibilities: • Perform all administrative duties as requested by the Project Manager and required of the project • Ensure safety on site is a priority • Maintain good project reference on all paperwork and in communication • Ensure all project documentation is assembled and submitted as required • Ensure finished projects are of acceptable quality • Ensure Project Start Up Tasks are completed and documentation is properly submitted • Generate, manage, and maintain project documentation • Facilitate the communication of written and verbal project information between all affected parties • Monitor contract for changes to scope and price • Ensure that monthly progress invoices are completed • Maintain accurate and updated to-do lists for all current tasks/projects • Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly • Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager • Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval • Attend site meetings with project personnel and clients and/or consultants • Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications • Pricing procurement from suppliers and subcontractors Desired Skills and Experience: • A technical diploma (i.e. C.E.T) or undergraduate civil engineering degree (i.e. Bachelor of Engineering) • 1-3 years of experience in the ICI sector (preferred) • Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook • Confident individual who is hard-working and eager to learn • Possess a valid Ontario driver's license and reliable vehicle Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. Benefits: • Casual dress • Company events • Dental care • Employee assistance program • On-site parking • Paid time off • RRSP match • Vision care Licence/Certification: • Ontario G License (required) Work Location: In person

The Project Coordinator provides construction management assistance by managing project documentation, ensuring site safety, and facilitating communication between stakeholders. They are also responsible for monitoring contract scopes, processing invoices, and attending site meetings to ensure projects remain on schedule.

Candidates must possess a technical diploma or an undergraduate civil engineering degree and have 1-3 years of experience in the ICI sector. Proficiency in Microsoft Office applications and a valid Ontario driver's license with a reliable vehicle are also required.

• Casual dress • Company events • Dental care • Employee assistance program • On-site parking • Paid time off • RRSP match • Vision care

• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Construction management
• Project documentation
• Site safety
• Contract administration
• Invoice processing
• Subcontractor management
• MS Project
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Procurement
• Scheduling
• Technical reporting
• Project Documentation
• Time Off Management
• Willingness To Learn
• Strong Work Ethic
• Administrative Functions
• Valid Driver's License
• Construction
• Civil Engineering
• Communication
• Construction Management
• Optometry
• Facility Management
• Invoicing
• Project Management
• Subcontracting
• Project Reference

• Construction
• Engineering
• Administrative
• Management & Leadership
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week