Assistant, Administrative

Responsibilities: - Answer telephone calls professionally and efficiently. - Greet visitors in a friendly and professional manner, and support visitor registration system. - Generate customer invoices based on approval from sales. - Generate costing invoices for customer own material production. - Customer portal data entry to submit invoices for select accounts. - Ability to review data transactions and resolve order costing issues. - Image documents for file retention. - Complete supporting transactions for the material retesting procedure. - Retrieve documentation from imaging as requested by business (invoices, packing slips, MTR’s). - Order and manage inventory of office supplies. - Apply document coding to vendor invoices. - Coordinate incoming and outgoing mail/couriers. - Prepare documentation for selected customer requirements. Qualifications/Attributes: - Proficiency in Microsoft Office Suite (Word, Excel, Outlook). - Knowledge of D365 is an asset. - Professional demeanor with excellent interpersonal skills. - Experience with multi-line phone systems. - Minimum 2 years experience in an Administrative role. - Good time management and organizational skills to prioritize tasks and meet deadlines. - Strong attention to detail and ability to maintain a high degree of accuracy. - Effective communication skills, both verbal and written. - Ability to work independently as well as a team member.

The role involves providing administrative support through professional call handling, visitor greeting, and office supply management. Key financial tasks include generating customer and costing invoices and managing data entry via customer portals.

Candidates must have at least 2 years of administrative experience and proficiency in Microsoft Office Suite. Strong organizational skills and a professional demeanor are essential for success in this role.

• Time managementPreferred
• written communicationPreferred
• interpersonal skillsPreferred
• Attention to detailPreferred
• Data entryPreferred
• Microsoft Office SuitePreferred
• invoicingPreferred

Identified from the job description. Confirm important requirements above.

• Microsoft Office Suite
• D365
• Invoicing
• Data Entry
• Office Management
• Interpersonal Skills
• Time Management
• Organizational Skills
• Attention To Detail
• Verbal Communication
• Written Communication
• Multi-line Phone Systems

• Administrative
• Manufacturing
• Customer Service & Support

Minimum experience

2+ years

Apply by

Feb 23, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available