Academic Advisor

Job summary

The Academic Advisor supports students by managing graduation plans, enrolling them in courses, and providing guidance on post-secondary requirements. They also maintain accurate student data and collaborate with staff to ensure compliance with Ministry of Education standards.

Job details

Saskatchewan Distance Learning Centre requires a permanent, full-time Academic Advisor. The position will be located in our Moose Jaw campus. Academic Advisors work with students and staff in an online environment providing support or direction with academic requirements for graduation, transition planning into high school courses, and post-secondary course or program planning. Sask DLC is a Treasury Board Crown Corporation, created to deliver high-quality and equitable online learning programs to students across the province. Sask DLC’s head office is located in Kenaston, with an administrative office in Regina, and regional campuses located in Estevan, Kenaston, La Ronge, Moose Jaw, Meadow Lake, Nipawin, Prince Albert, Regina, Saskatoon, Swift Current and Yorkton. Primary Responsibilities * Contacting and enrolling full-time online students into courses, maintaining student graduation plan data to meet Ministry of Education requirements as well as incorporate courses for admission requirements to post -secondary programs; * Reviewing transcripts and creating student graduation plans, including monitoring and adjusting student plans throughout the year as needed; * Maintaining accurate data in our DLCgo system as well as supporting Excel spreadsheets that track student’s graduation status; * Maintaining up-to date information with Ministry of Education changes regarding graduation requirements; * Having knowledge and understanding of courses offered and different programs (regular, French immersion, Adult 12 and graduated students) and requirements; * Having the ability to navigate post-secondary websites to assist students in course planning; * Updating student graduation plans in the summer after final courses are completed and transcripts are updated; * Working with Student Support Teachers to assist in Grade 9 -10 Transition Plans; * Updating parents and students of new programs available to students; * Providing assistance to students as needed during the summer to update graduation plans once courses are completed, including Summer School. Knowledge, Skills, Abilities * Ability to work independently. * Demonstrate excellent interpersonal skills including an ability to establish rapport with students. * Maintain a calm demeanor and work collaboratively with a team environment. * Demonstrate excellent organizational and time management skills. * Keep accurate and timely documentation. * Demonstrate an ability to adapt to the changing needs of students. * Willingness to learn new skills and strategies to effectively support the needs of students. Education and Experience * Certificate in Office Administration or related discipline or combination of education and experience. * Minimum three years of experience providing administrative support in a large and fast paced business of public education office environment. Employment Conditions * Office environment/setting. * Typical core office hours (8:00 a.m. to 4:30 p.m. with 30 minute lunch) Monday to Friday. * As with all positions, the Academic Advisor, demonstrates an attitude of safety by always ensuring safety of self and others within the workplace. Sask DLC is committed to workplace diversity which reflects the diversity of the students and communities we serve. Applications are encouraged from First Nations and Métis candidates. What We Offer: Salary (Level 5 $26.94/hr to $30.01/hr) and benefits for the position will be in accordance with CUPE 5544 Collective Agreement September 1, 2024 to August 31, 2027. To Apply: Interested applicants are invited to complete an online application by creating an account in UKG. Candidates are required to include a resume with cover letter and contact information for at least three professional references. Any questions regarding this position can be directed to: human.resources@saskDLC.ca Posting will remain open until October 20th, 2026. *The successful candidate will be required to submit a satisfactory criminal record check (vulnerable sector) as a condition of employment. *We thank all those who apply for this position; however, only those selected for an interview will be contacted.

What you’ll do

The Academic Advisor supports students by managing graduation plans, enrolling them in courses, and providing guidance on post-secondary requirements. They also maintain accurate student data and collaborate with staff to ensure compliance with Ministry of Education standards.

Requirements

Candidates must hold a certificate in Office Administration or a related discipline and possess at least three years of administrative support experience. Strong organizational skills and the ability to work effectively in a fast-paced educational environment are required.

Benefits

• Health benefits

Listed skills

• Time management · Preferred
• adaptability · Preferred
• Collaboration · Preferred
• interpersonal skills · Preferred
• Documentation · Preferred
• Communication · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Academic advising
• Student support
• Data management
• Transcript review
• Course planning
• Organizational skills
• Time management
• Interpersonal skills
• Communication
• Documentation
• Adaptability
• Collaboration
• Student Services
• Academic Advising
• Administrative Support
• Rapport Building
• Office Administration
• Distance Learning
• Willingness To Learn
• Planning
• French Language
• Interpersonal Communications
• Time Management
• Workplace Diversity
• Transition Planning

Job areas

• Education
• Administrative
• Government & Public Sector
• Academic Advisor
• Unclassified Specialized Occupation

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