Administrative Assistant

Job summary

The Administrative Assistant provides general office support, including reception, correspondence, and meeting coordination. They are also responsible for maintaining records, processing financial documents, and managing office supplies.

Job details

SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of administrative, general and specialized duties including clerical, reception and work management processes. Position Details Union. This position is permanent full time. Core Responsibilities General Office Functions Perform general office duties. This includes: Receive, respond to and direct phone enquiries. Prepare letters and other forms of correspondence. Provide statistical reports from various computer databases (e.g. accounting systems, human resource systems, etc.). Perform administrative duties required for arranging meetings, training and conferences, including sending invites, arranging facilities and appropriate supplies, making hotel reservations and travel arrangements. Receive, sort and distribute office communications and mail. Prepare cheque requisitions and journal vouchers. Provide training and support on related work systems, office software and processes to department staff and/or provide training and support on related work systems and processes to users. Acknowledge and provide assistance to internal and external customers. Record and File Administration Prepare, format, distribute and proofread correspondence, presentations, graphs, reports, meeting minutes, memos, forms and other department documents. Run statistical reports utilizing appropriate work management, human resource and corporate accounting management systems. Update and maintain department programs, records, systems, files and libraries. Maintain and organize information filing and retrieval system to facilitate information flow, storage, and retrieval of materials, documents, correspondence and reports. Draft correspondence from file, program or system data. Compile, organize, copy, fax and file information. Document administration processes, ensuring they are efficiently maintained and updated. Process and reconcile procurement card accounts, expenses, timesheets, attendance reports, cheque requisitions and invoices for authorization and/or payment. Maintain office supply inventory and arrange for pick-ups and deliveries of packages and supplies. Department Administration Process Perform administrative duties specific to the department (these duties vary from department to department). Qualifications Education Grade 12 or equivalent. Recognized Office Administration Certificate. Experience Two (2) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a window based operating environment. OR Grade 12 or equivalent. Four (4) years secretarial work experience utilizing computer based software including word processing, spreadsheet, scheduling, database and presentation applications within a windows based operating environment. Application Instructions Please apply online with your cover letter and resume outlining your qualifications. For more information on this position, please contact Human Resources at 306-777-9091. Closing Date October 7, 2026 Hourly Rate Range $27.00 ($4,106.70) - $30.06 ($4,572.13) #LI-POST

What you’ll do

The Administrative Assistant provides general office support, including reception, correspondence, and meeting coordination. They are also responsible for maintaining records, processing financial documents, and managing office supplies.

Requirements

Candidates must have a Grade 12 diploma or equivalent and a recognized Office Administration Certificate. A minimum of two to four years of secretarial experience using computer-based software is required.

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• Data entry · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Clerical duties
• Reception
• Work management
• Statistical reporting
• Meeting coordination
• Travel arrangements
• Correspondence preparation
• Data entry
• Record keeping
• Filing systems
• Procurement card processing
• Expense reconciliation
• Inventory management
• Office software
• Customer service
• Office Supply Management
• Statistical Reporting
• Procurement Cards
• Office Administration
• Information Organization
• Proofreading
• Corporate Accounting
• Administrative Functions
• Accounting Systems
• Business Communication
• Spreadsheets
• Clerical Works
• Word Processing
• Invoicing
• Taking Meeting Minutes
• Memos
• Office Procedures
• Presentations
• Sorting
• Travel Arrangements
• Scheduling
• Authorization (Computing)
• Reservations
• Filing

Job areas

• Administrative
• Energy
• Customer Service & Support
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive