Purchasing Assistant

Purchasing Assistant Job Posting Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Purchasing Assistant to the Scandi Family! This is a permanent full time in office position based out of our Edmonton Head office. Working hours Monday to Friday 8am - 4:30pm. What’s in it for you: Awarded one of Canada’s Best Managed Companies: We’re committed to a high level standard of excellence for both clients and our Scandi Family. Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term so we offer a tuition reimbursement program for professional development. Stability and Job Security: Even through tough economic times we’ve continued to steadily grow, and we aren’t slowing down any time soon. With a strong national presence across Canada and growth into US. Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family. Benefits: We offer a comprehensive medical and dental plan as well as personal days off. What your day to day will look like: Reporting to the Director of National Procurement you will provide procurement support to our Scandinavian operations group including area managers (AM), regional directors (RD) and owner operators (OO). In this role you will be using a combination of different software in your role; Sage Legacy, Excel, Proprietary CRM, and Kissflow. Purchase all products and service requests, receive stock and non-stock items ensuring specifications, quality and inventory levels are correct. Monitor and communicate deliveries of items between suppliers, transfers of equipment to different sites, and prepare stock orders. Meet with vendors establishing strong working relationships and negotiating best pricing. Assist with the shipping, receiving, organizing, storing and issuing of cleaning supplies, equipment and chemicals for timely deliveries. Perform data entry and process purchase orders. Process monthly shop sales, repair order, daily dol and invoices for the Accounting department in a timely manner and transfer to spreadsheet for tracking. What you’ll need to succeed: 1-2 years minimum administrative or purchasing experience. Post secondary education in Purchasing/ Supply chain management is preferred. Strong computer skills with the ability to use purchasing systems and related software applications. Ability to prioritize in a fast paced environment with outstanding communication and organization skills. Growing company so flexibility and adaptability required. Our interview process: 20 minute preliminary phone interview with our Recruiter 20-40 minute to an hour assessment (depending on optional practice questions or breaks). 45 minute in person interview with the Hiring Manager and direct Supervisor for the role At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.

The Purchasing Assistant provides procurement support by purchasing products and service requests while managing stock levels and vendor relationships. They are also responsible for processing purchase orders, invoices, and coordinating the shipping and receiving of cleaning supplies.

Candidates need 1-2 years of administrative or purchasing experience and strong computer skills. Post-secondary education in Purchasing or Supply Chain Management is preferred.

• Medical Plan • Dental Plan • Personal Days Off • Tuition Reimbursement Program

Identified from the job description. Confirm important requirements above.

• Procurement
• Vendor Negotiation
• Inventory Management
• Data Entry
• Purchase Order Processing
• Communication
• Organization
• Sage Legacy
• Microsoft Excel
• CRM
• Kissflow
• Shipping And Receiving
• Organizational Skills
• Accounting
• Adaptability
• Customer Relationship Management
• Commercial Cleaning
• Computer Literacy
• Sales
• Leadership
• Invoicing
• Operations
• Phone Interviews
• Purchasing
• Supply Chain Management
• Prioritization

• Logistics
• Administrative
• Finance & Accounting
• Retail
• Construction
• Purchasing Assistant
• Buyers
• Procurement Clerks

Minimum education

College diploma

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week