Administrative assistant

Job summary

The role involves planning and organizing daily office operations, including scheduling appointments and managing electronic enquiries. Key duties include maintaining filing systems, performing data entry, and providing general customer service and bookkeeping support.

Job details

Education: Expérience: Education College/CEGEP or equivalent experience Tasks Motivate staff Plan and organize daily operations Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Perform data entry Provide customer service Perform basic bookkeeping tasks Conduct performance reviews Organise day-to-day business operations Transfer handwritten data to Excel or Word documents Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Quick learner Punctuality Screening questions Are you available for shift or on-call work? Are you available to start on the date listed in the job posting? Do you have experience working in this field? Do you meet the language requirements listed in the job posting for the position (English or French)? Employment terms options Early morning Evening Experience 2 years to less than 3 years Employment terms options Flexible hours Morning On call Day Weekend Other Benefits Parking available Durée de l'emploi: Permanent Langue de travail: Bilingue Heures de travail: 30 to 32 hours per week

What you’ll do

The role involves planning and organizing daily office operations, including scheduling appointments and managing electronic enquiries. Key duties include maintaining filing systems, performing data entry, and providing general customer service and bookkeeping support.

Requirements

Candidates should have a college or CEGEP diploma and between 2 to 3 years of relevant experience. Proficiency in both English and French is required for this bilingual position.

Benefits

• Parking available

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• Organization · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Multitasking
• Oral communication
• Written communication
• Organization
• Teamwork
• Client focus
• Time management
• Adaptability
• Accountability
• Dependability
• Data entry
• Bookkeeping
• Scheduling
• Inventory management
• Customer service
• Filing systems

Job areas

• Administrative
• Customer Service & Support
• Energy