Project Manager Assistant

Job summary

The Project Manager Assistant coordinates project execution by communicating with insurers, subtrades, and clients while managing schedules and deadlines. They are also responsible for maintaining accurate project documentation, handling incoming communications, and processing work orders and quotes.

Job details

Who We Are ServiceMaster of the Fraser Valley is a restoration company that started in Abbotsford in 2002 and since has opened offices in Langley and soon Chilliwack. Our people are the core of our business, and we are looking for someone who is people centered at heart and enjoys variety in their day to day. At ServiceMaster we like to have fun and laughter is often heard in the air. We carry that positive attitude with us even as we are running out the door to assist people 24/7 with emergency losses at their homes and businesses (such as fires and floods). We believe success is achieved by putting our 3 Core Values into practice: Can Do Attitude Get It Done Right Win as a Team What We Offer Competitive Wages Excellent Health and Dental Benefit Plan RRSP and Profit-Sharing Program Career Advancement Opportunities Tuition Reimbursement Casual Dress Code On-Site Parking Employee Referral Program What You Will Do Monitor incoming emails for yourself and your project manager(s). Assist reception with overflow by answering incoming calls, relaying messages, and accepting incoming jobs. Coordinate with project manager(s), insurers, building professionals, technicians and subtrades to ensure timely and efficient project execution. Assist with scheduling and organizing project activities to meet deadlines and client expectations. Serve as a main point of contact for clients, providing regular updates and addressing any concerns received. Maintain accurate project documentation, including physical files, scopes of work, estimates, invoices, and progress reports. Document project milestones and completion for invoicing and accurate reporting. Send work orders, as directed, to internal departments and external trades. Send requests for quotes to subtrades and compile received documents for PM to provide accurate estimates. What You Have Knowledge of the restoration industry is an asset Administrative assistant experience General knowledge of the insurance industry Computer savvy and knowledgeable in Microsoft Office Suite Minimum typing speed of 50 WPM Ability to multitask and have great attention to detail Able to work in a high pressure environment Ability to work in sensitive solutions Strong communication skills Team player This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

What you’ll do

The Project Manager Assistant coordinates project execution by communicating with insurers, subtrades, and clients while managing schedules and deadlines. They are also responsible for maintaining accurate project documentation, handling incoming communications, and processing work orders and quotes.

Requirements

Candidates should have administrative experience and proficiency in Microsoft Office with a minimum typing speed of 50 WPM. Knowledge of the restoration and insurance industries is considered an asset, along with the ability to work in high-pressure environments.

Benefits

• Competitive Wages • Health Benefit Plan • Dental Benefit Plan • RRSP • Profit-Sharing Program • Career Advancement Opportunities • Tuition Reimbursement • Casual Dress Code • On-Site Parking • Employee Referral Program

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Documentation · Preferred
• Multitasking · Preferred
• scheduling · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Administrative Support
• Scheduling
• Client Communication
• Documentation
• Microsoft Office Suite
• Typing (50 WPM)
• Multitasking
• Attention To Detail
• Time Management
• Insurance Industry Knowledge
• Restoration Industry Knowledge

Job areas

• Administrative
• Construction
• Management & Leadership
• Customer Service & Support