Purchasing Administrative Assistant

Job summary

The Purchasing Administrative Assistant supports the purchasing department by managing paperwork, electronic filing, and communication between vendors, construction sites, and internal divisions. Responsibilities include preparing purchase orders, maintaining databases, and ensuring the efficient flow of documentation in a fast-paced environment.

Job details

The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the various divisions it interacts with including construction sites, vendors, accounts payable, and Construction Management. The ideal candidate will be organized, flexible and work effectively in a fast-paced environment providing support to the Purchasing team. Your contributions to the team: Maintain electronic filing system Type purchasing agreements, distribute, file electronically and log appropriately Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors Utilize databases/spreadsheets to record information and generate reports Prepare purchase orders or RFPs Refer all inquiries to the appropriate individuals, divisions, or departments across the organization Able to communicate with vendors, head office and site staff Work in a schedule-driven environment Communicate regularly with site receivers Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions Monitor inbound shipments as necessary What you need to be successful: Minimum 1 year experience working in an administrative capacity Proficient with MS Office Suite Demonstrated organizational skills and confidence using electronic systems Demonstrated knowledge or previous experience with a purchasing department an asset Able to build and maintain lasting relationships with corporate departments, key business partners, and customers Able to effectively communicate both verbally and in writing Ability and eagerness to work well with others in an extremely fast-paced, demanding and challenging construction office environment, with minimal direct supervision What we offer: Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $48,000 to $60,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering: Employer paid extended health, vision, and dental coverage (including family) Employee and Family Assistance Program Employee Referral Program Yearly health and wellness benefit RPP eligibility after 1 year Employee recognition program In-house professional development opportunities Why Seymour Pacific? Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons. Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.

What you’ll do

The Purchasing Administrative Assistant supports the purchasing department by managing paperwork, electronic filing, and communication between vendors, construction sites, and internal divisions. Responsibilities include preparing purchase orders, maintaining databases, and ensuring the efficient flow of documentation in a fast-paced environment.

Requirements

Candidates must have at least one year of administrative experience and proficiency with the MS Office Suite. Strong organizational skills and the ability to communicate effectively in a demanding construction office setting are required.

Benefits

• Extended health coverage • Vision coverage • Dental coverage • Employee and family assistance program • Employee referral program • Yearly health and wellness benefit • RPP eligibility • Employee recognition program • Professional development opportunities

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Purchasing
• Data entry
• Electronic filing
• MS Office Suite
• Communication
• Organizational skills
• Purchase orders
• RFP preparation
• Vendor relations
• Database management
• Spreadsheet management
• Report generation
• Time management
• Attention to detail
• Organizational Skills
• Accounts Payable
• Construction
• Spreadsheets
• Construction Management
• Microsoft Office
• Employee Onboarding
• Request For Proposal
• Filing
• Electronic Systems
• Teamwork

Job areas

• Administrative
• Construction
• Logistics
• Purchasing Administrator Assistant
• Purchasing Assistant
• Buyers
• Procurement Clerks