Secretary 3 - Clinical Health Psychology - Repost

Job summary

Provide secretarial and reception support to psychologists and residents, including handling calls and inquiries, processing referrals, scheduling appointments, and preparing confidential correspondence and reports. Coordinate meetings and statistical summaries, and provide backup secretarial and payroll support as needed.

Job details

Requisition ID: 412951 Position Number: 20069843 Posting End Date: November 19, 2026 City: Winnipeg Site: Shared Health - Health Sciences Centre Department / Unit: Clinical Health Psychology Medical Job Stream: Non-Clinical Union: CUPE Anticipated Start Date - End Date: 11/30/2026 - 11/29/2027 Reason for Term: Maternity Leave FTE: 0.60 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual Base Hours: 1950 Salary: $24.400 , $25.104 , $25.829 , $26.578 , $27.347 , $28.138 Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Overview Under the direction of the Administrative Manager of Clinical Health Psychology the incumbent provides secretarial services to the staff psychologists and residents in Clinical Health Psychology. Duties include: Providing telephone and reception duties including receiving incoming telephone calls, processing referrals, scheduling patient appointments, taking and relaying messages, greeting and directing clients, visitors, staff, etc., and answering inquiries regarding the Program. Receiving and distributing all faxes including processing and prioritizing referral intake for all urgent and non-urgent Clinical Health Psychology service requests. Typing general, personal and confidential correspondence, reports, memos, special projects from Dictaphone or rough draft. Scheduling meetings and appointments; reminding departmental professional staff of their ongoing commitments, and preparing related materials. Preparing various statistical reports and summaries at the request of Program management. Providing coverage and back-up secretarial services to other Clinical Health Psychology secretaries. Providing back-up support for payroll at the request of the Administrative Manager. Experience Two (2) years, recent, related secretarial experience in a healthcare environment required. Excellent interpersonal and English communication skills (oral and written) required. Experience handling confidential patient health information required. Experience in working with databases, email and computerize calendars required. Education (Degree/Diploma/Certificate) Complete high school education, Manitoba standards required. Successful completion of a recognized secretarial training program required. A combination of education and experience may be considered. Certification/Licensure/Registration Not Applicable Qualifications And Skills Typing 50 wpm, medical terminology (75% pass mark), Dictaphone required. Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint) required. Must be highly motivated, detail oriented and have strong organizational skills to manage a heavy work load to meet deadlines. Must be able to work independently and cooperatively with minimal supervision. Physical Requirements Due to the nature of the work in the department, the incumbent must be able to exercise tact and patience with difficult situations that may arise when dealing with patients, co-workers and or the public. Must be able to work in an environment that has many frequent and unpredictable interruptions. This maternity/parental term may expire sooner than the date indicated, subject to written notice of a minimum two (2) weeks, or one (1) pay period, whichever is longer. We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process. Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

What you’ll do

Provide secretarial and reception support to psychologists and residents, including handling calls and inquiries, processing referrals, scheduling appointments, and preparing confidential correspondence and reports. Coordinate meetings and statistical summaries, and provide backup secretarial and payroll support as needed.

Requirements

Requires high school education, completion of a recognized secretarial training program, and two years of recent related secretarial experience in a healthcare environment; an equivalent combination of education and experience may be considered. Candidates must have 50 wpm typing, medical terminology proficiency, Dictaphone skills, Microsoft Office proficiency, strong communication and organizational skills, and experience handling confidential patient information.

Listed skills

• Appointment Scheduling · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Secretarial Support
• Telephone Reception
• Referral Processing
• Appointment Scheduling
• Medical Terminology
• Confidential Patient Information Handling
• Microsoft Word
• Microsoft Access
• Microsoft Excel
• Microsoft PowerPoint
• Database Management
• Email and Calendar Management
• Dictaphone Transcription
• Statistical Reporting
• Payroll Support
• Written and Oral Communication

Job areas

• Administrative
• Healthcare
• Customer Service & Support

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