Production Coordinator

Toronto, ON
Hybrid
Posted Oct 28, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Entry, Junior · 0+ years
Posting language: English
Working hours: 40 hours per week

Job summary

The production coordinator will assist the production team with administrative tasks, scheduling, and vendor management throughout the project lifecycle. They are responsible for managing project calendars, talent contracts, and ensuring all production and post-production workflows are completed on time.

Job details

WHO WE ARE Sid Lee is a multidisciplinary creative collective striving to make a difference and celebrating culture with bold ideas. Over 300 artisans work as one team from offices in Montreal, Toronto, New York, Paris, London, and San Francisco. They strive to break the ordinary through brand building, brand expression and brand experience. Its creative community also includes Yard, Digital Kitchen, Sid Lee Sport, Sid Lee Architecture, and Haigo. Alongside daring clients, Sid Lee draws on its rich collection of disciplines: from craft to culture and innovation, empowering its clients to outperform their competitors, earn the trust of their customers, and increase their influence. Sid Lee is a member of kyu, a collective of top-tier global creative companies established by Hakuhodo DY Holdings. Sid Lee also imagined C2 Montréal, one of the largest creative-business conferences in the world. ROLE The production coordinator will work directly with the Production team, assisting them to ensure the highest level of client service across agency and in-house production work streams. RESPONSIBILITIES Coordinating all communication on assigned projects Support all administrative requests - Purchase orders, scheduling, talent contracts, setting up vendors in finance. Make and keep track of the production calendar Manage production and post-production schedules Create calendars and booking resources and suppliers Completing time sheets and account expenses Assist the production team in everyday tasks including internal and external meetings, production and post production tasks from initial brief through delivery. Managing small projects under a producer’s supervision Travel booking (Flights, per diem and hotels) Production Vendor & Freelancer Management, including booking and payment. Create commercial ID numbers Archiving (masters, viewing copies, all documents related to a production) Keeping projects and producer resourcing up to date in our project management tools. Talent contracting. Talent payment including session payments, residual payments, and cycle declarations (including music) Build talent renewal budgets as needed. Legal approval of scripts, including ASC and Telecaster Distribution with Extreme Reach Wrap out productions through completion. REQUIREMENTS 1-2 years of experience in a production company or advertising agency Understanding of post-production process is an asset Strong skills with Google Suite Understanding of project management tools, such as Slack, Workday. Proud to be an equal opportunity employer, Sid Lee is committed to creating a diverse work environment. All qualified applicants are considered without regard to citizenship, ethnicity, race, colour, religion, gender, gender identity or expression, sexual orientation, disability, age or veteran status. We encourage women, Indigenous peoples, persons with disabilities, and members of visible and ethnic minorities to apply for our job opportunities. Additionally, accommodation measures can be made available for persons with disabilities upon request at any stage of the pre-selection and selection process. #LI-Hybrid

What you’ll do

Requirements

Candidates should have 1-2 years of experience in a production company or advertising agency. Proficiency in Google Suite and familiarity with project management tools like Slack and Workday are required.