Administrative Specialist CA

Job summary

The Administrative Specialist provides operational support by managing documentation, records, and databases while coordinating tasks across internal teams. They are responsible for maintaining calendars, processing administrative data, and ensuring company policies are followed consistently.

Job details

We are seeking a detail-oriented and proactive Administrative Specialist to provide administrative and operational support across the organization. The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining accurate records, and supporting teams with day-to-day administrative needs. Responsibilities Provide administrative support to internal teams and managers. Manage and organize documents, records, files, and databases. Process and maintain accurate administrative information and data. Prepare, format, and update reports, spreadsheets, presentations, and other documents. Manage emails, calendars, meetings, appointments, and routine administrative requests. Coordinate information and tasks between internal teams and external contacts. Monitor deadlines, pending tasks, and follow-ups to ensure timely completion. Perform data entry and verify information for accuracy and completeness. Assist with invoices, expense reports, purchase requests, and other administrative processes when required. Maintain organized digital filing and document management systems. Support onboarding, internal processes, and other administrative projects. Identify administrative issues and recommend improvements to processes and workflows. Ensure company policies and administrative procedures are followed consistently. Maintain confidentiality when handling sensitive business and employee information. Provide timely and professional support to employees, managers, and external contacts. Required Skills Excellent verbal and written communication skills. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Strong data entry and documentation skills. Ability to prioritize and manage multiple tasks simultaneously. Strong problem-solving and follow-up abilities. Proficiency with Google Workspace or Microsoft Office. Comfortable using spreadsheets, email, calendars, databases, and other digital tools. Strong written documentation and record-keeping skills. Ability to work independently and take initiative. Professional and discreet approach when handling confidential information. Ability to adapt to changing priorities and processes. Requirements Previous experience in administrative support, office administration, operations, coordination, or a similar role. Experience managing documents, records, data, schedules, and administrative processes. Strong computer and digital skills. Ability to work independently and collaborate effectively with remote teams. Strong attention to detail and ability to meet deadlines. Ability to manage multiple priorities in a fast-paced environment. Reliable internet connection and a suitable setup for remote work. Professional, proactive, organized, and dependable attitude. English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders. By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.

What you’ll do

The Administrative Specialist provides operational support by managing documentation, records, and databases while coordinating tasks across internal teams. They are responsible for maintaining calendars, processing administrative data, and ensuring company policies are followed consistently.

Requirements

Candidates must have previous experience in administrative support or office operations and possess strong digital skills. Proficiency in Google Workspace or Microsoft Office and the ability to work independently in a remote environment are required.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Google Workspace · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Documentation · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Documentation
• Google Workspace
• Microsoft Office
• Time management
• Organizational skills
• Communication skills
• Problem-solving
• Record-keeping
• Attention to detail
• Calendar management
• Expense reporting
• Digital filing
• Task coordination
• Confidentiality
• Administrative Support
• Office Administration
• Record Keeping
• Workflow Management
• Expense Reports
• Ability To Meet Deadlines
• Digital Literacy
• Spreadsheets
• Communication
• Data Entry
• Document Management Systems
• English Language
• Invoicing
• Problem Solving
• Operations
• Presentations
• Proactivity
• Time Management
• Coordinating
• Filing
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Administrative Specialist
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive