Administrative Coordinator

Job summary

The Administrative Coordinator provides operational, project, and administrative support to the Faculty of Applied Sciences Office of the Dean. They are responsible for coordinating daily office activities, managing facility requirements, and supporting student-focused programs and engagement initiatives.

Job details

Who We Are Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do. The Administrative Coordinator provides a range of administrative, operational, program, and project support for the Faculty of Applied Sciences – Office of the Dean, with a particular focus on programs and initiatives that support student services, engagement, and the overall student experience across the Faculty. The position works across both SFU Surrey and SFU Burnaby campuses and requires occasional evening and weekend work. The Coordinator provides administrative support, information, and guidance to Faculty of Applied Sciences (FAS) students and contributes to the planning, coordination, and delivery of programs and initiatives that support student engagement, success, retention, recruitment, and connection to the Faculty. Working collaboratively with program leaders and other Faculty partners, the Coordinator supports the development, implementation, delivery, and evaluation of student-focused programs and activities that respond to the needs of FAS students and identified student populations. About the Role The Administrative Coordinator provides a range of administrative, operations and project support for the Faculty of Applied Sciences – Office of the Dean. The Coordinator is responsible for coordinating the day-to-day activities of the Office of the Dean, providing confidential administration support, supporting the administrative activities and processes related to the academic personnel appointment process and managing the facility and operational requirements within the Faculty. The successful candidate will be a highly organized and service-oriented professional with experience supporting programs, operations, and student-focused initiatives in a complex environment. They will demonstrate sound judgment in interpreting and applying policies and procedures, handling sensitive or complex matters, and communicating effectively with students and stakeholders. The ideal candidate will be skilled at coordinating multiple priorities, identifying and resolving operational issues, supporting the development and implementation of programs and procedures, and working collaboratively with program leaders and colleagues to enhance student engagement, service delivery, and the overall student experience. Full Job Description Qualifications Bachelor’s degree in Business Administration and two years of related experience, including project management or an equivalent combination of education, training and experience. Excellent organizational, time-management, and problem-solving skills. Excellent problem-solving and conflict resolution skills. Excellent planning and project coordination skills. Ability to handle highly confidential information and material with discretion. Ability to exercise mature judgment, initiative, diplomacy and tact. What We Offer At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA): An additional 7% pay in lieu of benefits & 8% vacation pay Employer paid extended health & dental plans Professional development funds (minimum contract period of 1 year) Hybrid-work program for eligible positions Additional Information The assignment end date is 10 months from start date. The Administrative Coordinator supports student-focused programs, services, and initiatives across the Faculty of Applied Sciences. The role provides administrative, operational, and project support while contributing to student engagement, success, recruitment, retention, and connection to the Faculty across SFU’s Burnaby and Surrey campuses. Please include your cover letter and resume in one attachment. SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university. We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [email protected].

What you’ll do

The Administrative Coordinator provides operational, project, and administrative support to the Faculty of Applied Sciences Office of the Dean. They are responsible for coordinating daily office activities, managing facility requirements, and supporting student-focused programs and engagement initiatives.

Requirements

Candidates must hold a bachelor's degree in Business Administration and possess at least two years of relevant experience in project management or administration. Strong organizational, problem-solving, and communication skills are required, along with the ability to handle confidential information with discretion.

Benefits

• Extended health plan • Dental plan • Professional development funds • Hybrid-work program • Vacation pay

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Planning · Preferred
• Communication · Preferred
• Project management · Preferred
• Conflict Resolution · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Project management
• Student services
• Operational support
• Time management
• Problem solving
• Conflict resolution
• Planning
• Communication
• Policy interpretation
• Stakeholder engagement
• Data management
• Confidentiality
• Diplomacy
• Initiative
• Student Services
• Administrative Support
• Tactfulness
• Research
• Business Administration
• Customer Service
• Conflict Resolution
• Innovation
• Problem Solving
• Project Management
• Operations
• Project Coordination
• Student Engagement
• Time Management
• Coordinating
• Diversification (Investing)

Job areas

• Administrative
• Education
• Management & Leadership
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers