Administrative Coordinator Health Partnerships

Job summary

The Administrative Coordinator provides administrative, logistical, and operational support for the Health Partnerships division within the School of Medicine. Responsibilities include coordinating day-to-day unit activities, managing committee support, project execution, event management, and financial administration.

Job details

Who We Are Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do. Help build B.C.’s new medical school from the ground up! At Simon Fraser University's School of Medicine, we envision a medical education system where students and residents learn as part of a team in primary care and other community-level settings, in patient-centred environments, and with a curriculum that considers social, environmental and prevention contexts. As we establish the school in Surrey, B.C., our growing relationships with the local community, Fraser Health Authority, First Nations Health Authority, physicians and Indigenous partners will help us to meet the diverse health needs of the communities we serve and improve access to primary care throughout the province. We seek to advance reconciliation by embedding and equalizing Indigenous knowledge systems in our learning, research and practices while resting on a solid foundation of high-quality, accredited education and world-class research efforts that keep us oriented towards measurable socially accountable outcomes. About the Role The School of Medicine invites applications for a highly organized and detail-oriented professional to join our team as the Administrative Coordinator, Health Partnerships. The Administrative Coordinator, Health Partnerships provides administrative, logistical and operational processes to support the effective delivery of programs, services and resources for the Health Partnerships division within the School of Medicine. The role coordinates day-to-day unit activities, including committee support, project coordination, event management and financial administration. If you are passionate about the administrative duties in a health partnership setting, we encourage you to apply. The ideal candidate is a highly organized and detail-oriented professional with strong administrative, project management (administrative), and communication skills. They should excel at coordinating multiple tasks, managing timelines, and ensuring compliance with policies and procedures. A proactive problem-solver, they must be able to handle inquiries, facilitate meetings, and support project execution effectively. Core competencies include time management, attention to detail, stakeholder collaboration, and the ability to adapt to changing priorities. Familiarity with financial processes, documentation management, and the ability to evaluate and improve administrative processes will be key to success in this role. Full Job Description Qualifications Bachelor's degree in Business Administration or a related discipline and two years of related experience, including project management or an equivalent combination of education, training and experience. Technology- Proficient in the use of PowerPoints, spreadsheet, database and word processing applications (i.e., Word, Excel, Outlook, Tableau, SIMS). Administrative Support: Strong organizational skills for managing office, personnel, and financial processes, maintaining accurate records, and coordinating various activities. Communication & Coordination: Proficient in facilitating meetings, managing communications with diverse stakeholders, and preparing reports and presentations for leadership. Problem-Solving: Ability to monitor project performance, identify issues, and recommend corrective actions to ensure success. Compliance & Detail Orientation: Knowledge of institutional policies, accreditation requirements, and experience managing confidential and accurate documentation. What We Offer At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA): 4 weeks’ vacation (prorated for the first year)* Hybrid-work program for eligible positions Employer paid defined benefit pension plan On-campus tuition waiver for employees and their immediate family members* Off-campus tuition reimbursements and professional development funds* And more! View our benefits brochure *Prorated for part-time employees Additional Information Please include your cover letter and resume in one attachment. SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university. We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [email protected].

What you’ll do

The Administrative Coordinator provides administrative, logistical, and operational support for the Health Partnerships division within the School of Medicine. Responsibilities include coordinating day-to-day unit activities, managing committee support, project execution, event management, and financial administration.

Requirements

Candidates must hold a bachelor's degree in Business Administration or a related discipline and possess at least two years of relevant experience. Proficiency in office software and strong organizational, communication, and project management skills are required.

Benefits

• 4 weeks vacation • Hybrid-work program • Defined benefit pension plan • On-campus tuition waiver • Off-campus tuition reimbursements • Professional development funds

Listed skills

• Time management · Preferred
• Tableau · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Project management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Administrative support
• Financial administration
• Event management
• Stakeholder collaboration
• Communication
• Time management
• Attention to detail
• Documentation management
• Problem-solving
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Tableau
• SIMS
• Policy compliance
• Report Writing
• Meeting Facilitation
• Administrative Support
• Organizational Skills
• Project Implementation
• Project Performance
• Administrative Functions
• Research
• Reconciliation
• Business Administration
• Management
• Spreadsheets
• Word Processing
• Event Management
• Leadership
• Innovation
• Problem Solving
• Knowledge-Based Systems
• Project Management
• Presentations
• Primary Care
• Project Coordination
• Tableau (Business Intelligence Software)
• Time Management
• Timelines
• Coordinating
• Diversification (Investing)
• Agenda (Meeting)
• Detail Oriented

Job areas

• Administrative
• Education
• Healthcare
• Management & Leadership
• Social Services
• Strategic Partnerships Coordinator
• Clinical Coordinator
• Health Service Managers
• First-Line Supervisors of Office and Administrative Support Workers