Ward Clerk, Medicine/Cardiology

Job summary

The Ward Clerk will coordinate patient admissions, discharges, and transfers while providing essential administrative support to the medical team. They are responsible for managing patient charts, processing appointments, and ensuring a positive experience for patients and visitors.

Job details

Are you a highly organized and adaptable individual seeking a career where you can make a direct impact on patient care? As a Ward Clerk, Medicine/Cardiology at Mount Sinai Hospital, you will be at the heart of our health care team, ensuring seamless communication and coordination that directly impacts patient experiences. Is this you? Are you detail-oriented, tech-savvy, and passionate about delivering top-notch administrative support? Join our team and make a meaningful impact with your exceptional communication skills, adaptability to changing priorities, and dedication to maintaining high standards. Your proficiency with electronic systems and office software will shine as you contribute to departmental efficiency. Showcase your talent in managing patient flow and ensuring seamless transitions, all while fostering a positive experience for patients, families, and colleagues. You'll be an integral part of a team that values continuous learning and growth, all while contributing to the exceptional care we provide at Mount Sinai Hospital. Your skill in navigating challenging situations with professionalism and accuracy, coupled with your ability to prioritize effectively, will be invaluable in this role. In this role you will: Receive, greet and screen patients/families/visitors arriving to the unit Coordinate admissions, discharges and transfers within and external to the department Process patient appointments (i.e. outpatient clinic referrals, outpatient diagnostic imaging tests) Compile patient information and disassemble charts for Health Records Oversee patient charts on the unit and for quality assurance purposes Utilize electronic systems to capture length of stay information pertinent to the patient’s journey Provide overall administrative support (i.e. answering/directing incoming telephone calls, updating whiteboards, photocopying, faxing, ordering of supplies, word processing) Provide customer service to patients and visitors by answering questions and assisting with wayfinding Coordinate the sterilization or repair of medical and office equipment. Collaborate with the Help Desk and Building Services around routine maintenance and requests Participate in activities to upgrade and enhance one's job-related knowledge/skills through in-service training sessions, quality improvement initiatives, and policy manual review Assist with the orientation of new Ward Clerks Perform other duties consistent with the job classification as required Job Requirements: Mandatory Successful completion of a diploma or degree from an accredited educational institution with preference given to those who have graduated from a secretarial studies program 1 year of experience in a related role Proficiency with Patient Care Systems Skills and Knowledge Proficiency with Microsoft Office including Word, Excel and Outlook Minimum 40 wpm keyboarding/data entry speed Proven flexibility, initiative, organizational and problem solving/decision-making skills Demonstrated ability to effectively interact with all levels of staff, patients and their families, as well as a team member both intra and interdepartmentally Skilled at setting priorities and handling multiple tasks simultaneously Demonstrated proficiency in communication skills, both verbal and written Demonstrated satisfactory work performance and attendance history If this sounds like you and you’re ready to build a career in hospital administrative support apply now and let us know why you would be a great addition to our team. Job Type: Part Time Hours: 24hours per week Vacancy Type: New/Replacement Vacancy Union: CUPE

What you’ll do

The Ward Clerk will coordinate patient admissions, discharges, and transfers while providing essential administrative support to the medical team. They are responsible for managing patient charts, processing appointments, and ensuring a positive experience for patients and visitors.

Requirements

Candidates must have a diploma or degree, preferably in secretarial studies, and at least one year of relevant experience. Proficiency in Microsoft Office and patient care systems, along with a minimum typing speed of 40 wpm, is required.

Listed skills

• Administrative Support · Preferred
• Communication Skills · Preferred
• Data entry · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Problem solving · Preferred
• Decision Making · Preferred
• Customer service · Preferred
• interpersonal skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Patient flow management
• Communication skills
• Data entry
• Microsoft Office
• Word
• Excel
• Outlook
• Problem solving
• Decision making
• Organizational skills
• Customer service
• Medical terminology
• Chart management
• Interpersonal skills
• Office Equipment
• Administrative Support
• Continuous Development
• Professionalism
• Quality Improvement
• Patient Flow
• Microsoft Excel
• Adaptability
• Medical Imaging
• Cardiology
• Medical Records
• Decision Making
• Customer Service
• Communication
• Data Entry
• Word Processing
• Sterilization
• Help Desk Support
• Problem Solving
• Microsoft Outlook
• Quality Assurance
• Coordinating
• Patient Discharges
• Electronic Systems
• Prioritization
• Technical Acumen
• Detail Oriented

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Ward Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

More jobs from Mount Sinai Hospital (Toronto), Sinai Health