Admin I - Health Records

Job summary

The Admin I - Health Records is responsible for performing data entry, maintaining patient demographics, and managing health record documentation within the Electronic Medical Record system. They also assist with the release of information, filing reports, and ensuring the security and confidentiality of all patient records.

Job details

Job Type: Full Time Permanent Location: Sioux Lookout, Ontario Rate of Pay: Annual $51,319 – $68,932 / Hourly $28.197 - $37.874 Hours of Work: 35 hours per week Application Deadline: September 29, 2026 @ 8:30a.m. CST Position Summary The Admin I - Health Records is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned. Accountability The Admin I - Health Records is directly accountable to the Supervisor - Health Records. Qualifications * Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment) * Medical Records Assistant Certificate/Diploma or a combination of education/experience as deemed acceptable by SLFNHA * 1 year work experience in a medical office/setting * Working knowledge of computer word processing programs, Microsoft Word, Excel, etc. * Medical terminology is an asset * Recognition/Knowledge of health record documents * Excellent written and oral communication skills * Ability to work under minimal supervision and as part of a team * Professional integrity and the ability to maintain confidentiality is essential * Good working knowledge and experience in time management and excellent organizational skills * Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset. * Ability to perform the requirements of the role on a regular basis Roles & Responsibilities * Copy, scan, label and distribute all health records data. * Keep community physician MRP status current. * Assist with release of information, death certificates, etc. * Assist in checking and filing all golden rod HL7 reports in Electronic Medical Record (EMR). * Check all mismatched results in EMR and forward to appropriate physicians. * Verify, correct and maintain all patient demographics in EMR and add new patient charts as required. * Monitor and correct labs/documents/results filed in error in EMR * Reply to any messages regarding problems with incoming results/reports or direct accordingly. * Identify duplicate charts in EMR and ensure all contents of chart have been placed on one correct chart. * Ensure security of patient confidentiality by maintaining a secure work station and keeping current on all health information policy and procedures. * Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs relating to health records to the Health Records Coordinator. * Photocopying of records/documents for billing purposes. * Special projects as assigned. * Assist with other health record duties when necessary Working Conditions * Prolonged sitting * Frequent use of computer, keyboard and mouse * Prolonged viewing of computer screens * Must be willing to relocate to Sioux Lookout * Must be willing and able to work flexible hours. * Preapproved overtime as required

What you’ll do

The Admin I - Health Records is responsible for performing data entry, maintaining patient demographics, and managing health record documentation within the Electronic Medical Record system. They also assist with the release of information, filing reports, and ensuring the security and confidentiality of all patient records.

Requirements

Candidates must possess a Medical Records Assistant Certificate or equivalent experience and at least one year of work experience in a medical setting. Proficiency in Microsoft Office and knowledge of medical terminology are required, along with the ability to work under minimal supervision.

Listed skills

• Time management · Preferred
• Filing · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Medical terminology
• Microsoft Word
• Excel
• Time management
• Organizational skills
• Communication skills
• Confidentiality
• Electronic medical record
• Record keeping
• Filing
• Attention to detail
• Health Level Seven (HL7)
• Accountability
• Organizational Skills
• Billing
• Medical Records
• Communication
• Data Entry
• Death Certificates
• Electronic Medical Record
• Information Policy
• Material Requirements Planning
• Medical Office Procedures
• Medical Terminology
• Operations
• Medical Privacy
• Time Management
• Verbal Communication Skills

Job areas

• Administrative
• Healthcare
• Health Records Specialist
• Electronic Medical Records Specialist
• Medical Records and Health Information Technicians
• Clinical Data Managers
• Data Scientists