Broker Coordinator

ABOUT SITINGS Sitings Realty Ltd. is a Vancouver-based commercial real estate brokerage specializing in retail leasing, tenant representation, and the sale of commercial properties including shopping centres, strata units, and development land. Assignment Types: Project Leasing · Tenant Representation · Renewals & Lease Optimization · Commercial Investment/Property Sale · Commercial/Mixed-Use Land Sale · Strata Commercial ROLE OVERVIEW The Broker Coordinator will provide exceptional internal sales support to assigned brokers or brokerage teams and their clients through efficient and high-quality administrative and general support services. This position enables an individual with aspirations to become a Broker to gain the skills and experience necessary for a career in commercial real estate. The ideal candidate is licensed or enrolled to become licensed and will work alongside experienced Broker(s) in the leasing, sale, and marketing of retail-oriented space. KEY RESPONSIBILITIES Proposals & Presentations Assist in the preparation and coordination of listing pitches, presentations, and proposals (RFIs and RFPs) under the standards and guidance of Sitings and its Marketing Division. Gather maps, coordinate surveys, and compile applicable market intelligence and marketing support materials. Market Knowledge Prepare surveys including lease and sales comparables and availability analyses. Liaise with appropriate departments to obtain data including financial, marketing, and market intelligence. Marketing Support Administer, coordinate, and produce marketing materials: property brochures, CIMs, mail pieces, email blasts, maps, and broker events. Manage ad placements across sitings.ca, Spacelist, and social media. Coordinate signage, photography, drone footage, and ICSC conference materials. Initiate and manage marketing campaigns including email blasts, mailers, postal walks, and broker events. Maintain property listings on various websites; update agents' recent transactions on the Sitings website. Respond to general inquiries; liaise with Brokers regarding listing inquiries, tour packages, and tour coordination. Support prospect tracking, pipeline management, and coordination of smaller-scale broker and client receptions. Research & Reporting Prepare landlord and client marketing reports, market surveys, lease summaries, and comparable analyses. Source property information and available premises using tools such as Autoprop. Contribute to Sitings' comparables databases and the company's ClientLook CRM. Transaction Administration Prepare and facilitate legal documents: letters of intent, offers, commission agreements, listing agreements, and MLS agreements. Prepare all BCFSA-required forms including Agency and Disclosure forms. Track and update documents throughout the transaction lifecycle: sign backs, subject removal dates, amendments, closings, and deposit collection. Support Broker(s) with Trade Record Sheet (TRS) processing and auditing; enter required FINTRAC data. Acquisitions Support Support brokerage acquisition activity from initial sourcing through closing across retail assets in Western Canada. Identify and screen potential acquisition opportunities using Autoprop, Provincial Assessment tools, broker websites, listing platforms, and land title records. Conduct due diligence including lease and title analysis, market analysis, and investor management. General Administration Liaise with clients to coordinate information, organize meetings, and obtain required documentation. Support agent database management (ClientLook); schedule meetings, appointments, and travel. Provide general office support: file management, scanning, correspondence preparation, and distribution coordination. QUALIFICATIONS Required Real estate license or current enrollment in the real estate licensing course. Detail-oriented with outstanding verbal and written communication skills. Intermediate to advanced Microsoft Office (Outlook, Word, Excel); InDesign experience an asset. Experience with MLS, Autoprop, RealNet, and internet-based research tools is beneficial. Demonstrates ability to prioritize and handle multiple tasks accurately under deadline pressure. Preferred Post-secondary diploma or degree. Related administrative experience in commercial real estate or a related industry. SKILLS & ATTRIBUTES Strong planning and organizational skills; highly effective at prioritizing and completing tasks. Professional and courteous interpersonal skills — both telephone and in-person. Discreet and trustworthy; understands when confidentiality is required. Proven ability to work under pressure to deadlines across multiple concurrent assignments. High level of energy and initiative; quick learner with ability to adapt past knowledge to new situations. Works well independently and as part of a team with minimal supervision. CORE COMPETENCIES Action Oriented Energetic and willing to take on challenging assignments; seizes personal development opportunities. Organizing Gathers appropriate resources to complete tasks; orchestrates multiple activities to accomplish a goal; uses resources effectively. Perseverance Pursues everything with energy and drive; seldom gives up, especially in the face of resistance or setbacks. Priority Setting Readily identifies and prioritizes tasks; eliminates roadblocks for timely completion. Service Excellence Devoted to creating positive and memorable experiences; exceeds expectations in both business outcomes and personal interactions. SALARY RANGE: $50,000/year - $60,000/year Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed, as an exhaustive list of all responsibilities, duties, and skills required of job requirements so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The Broker Coordinator provides high-quality administrative and sales support to brokers, focusing on the leasing and sale of retail commercial properties. Key duties include preparing marketing materials, conducting market research, and managing transaction documentation.

Candidates must hold or be enrolled in a real estate licensing course and possess strong communication and organizational skills. Proficiency in Microsoft Office is required, with experience in InDesign and commercial real estate tools being an asset.

• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Commercial Real Estate
• Administrative Support
• Market Research
• Listing Coordination
• Transaction Administration
• Marketing Coordination
• Client Relationship Management
• Proposal Preparation
• Due Diligence
• Microsoft Office
• InDesign
• MLS
• Autoprop
• RealNet
• CRM Management
• Communication Skills

• Administrative
• Sales
• Marketing
• Legal

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available