HR Assistant

Job summary

Provide administrative support for HR operations, including recruitment coordination, onboarding, employee record maintenance, and preparation of HR documents. Respond to routine employee inquiries, track attendance and leave, coordinate HR activities, and handle confidential information responsibly.

Job details

HR Assistant Location: Canada Work Arrangement: Remote Job Type: Full-Time / Part-Time Experience Level: Entry-Level / Junior Job Overview We are seeking an organized and detail-oriented HR Assistant to provide administrative support for daily human resources operations. The successful candidate will assist with recruitment coordination, employee record management, onboarding activities, HR documentation, and internal communication to help ensure that HR processes run smoothly and efficiently. This position is suitable for individuals who are interested in human resources and administration. Previous HR experience is an asset but not required for all candidates, as training may be provided depending on the employer's needs. Key Responsibilities Provide administrative support for daily human resources activities and procedures. Assist with recruitment activities, including posting job advertisements, organizing applications, and scheduling interviews. Help coordinate onboarding activities for new employees and maintain relevant documentation. Maintain and update employee records, databases, and personnel files. Prepare and organize HR documents, forms, reports, and correspondence. Respond to routine employee inquiries and direct more complex questions to the appropriate HR personnel. Assist with tracking attendance, leave requests, and other employee-related information. Support the preparation of employment letters and other HR documents when authorized. Coordinate meetings, appointments, and internal HR activities. Assist with maintaining HR policies, procedures, and internal documentation. Handle confidential employee information responsibly and follow applicable privacy requirements. Support other HR projects and administrative tasks as assigned. Qualifications A high school diploma or equivalent education is preferred; additional education in Human Resources, Business Administration, or a related field is an asset. Previous experience in HR, recruitment, or administrative support is an advantage but not required. Good written and verbal communication skills in English. Strong organizational skills and attention to detail. Basic computer proficiency, including Microsoft Office or Google Workspace. Ability to maintain accurate records and manage multiple administrative tasks. Professional interpersonal skills and a willingness to assist employees and colleagues. Ability to handle confidential information with discretion. Familiarity with HR information systems or applicant tracking systems is an advantage. Ability to work independently and collaborate effectively with a remote team. Work Environment Remote work arrangement within Canada. Full-time or part-time opportunities may be available. Regular communication with HR team members, employees, and hiring managers through online platforms. Training and guidance may be provided, depending on the employer's requirements. A reliable internet connection and a suitable home workspace are required.

What you’ll do

Provide administrative support for HR operations, including recruitment coordination, onboarding, employee record maintenance, and preparation of HR documents. Respond to routine employee inquiries, track attendance and leave, coordinate HR activities, and handle confidential information responsibly.

Requirements

A high school diploma or equivalent is preferred, while further education in human resources, business administration, or a related field is an asset. Candidates should have strong organizational and communication skills, basic office software proficiency, discretion with confidential information, and the ability to work independently and collaboratively; prior HR or administrative experience is advantageous but not required.

Listed skills

• Onboarding · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Google Workspace · Preferred
• interpersonal skills · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment Coordination
• Onboarding
• Employee Record Management
• HR Documentation
• Written Communication
• Verbal Communication
• Organization
• Attention To Detail
• Microsoft Office
• Google Workspace
• Recordkeeping
• Confidentiality
• Interpersonal Skills
• Time Management
• Remote Collaboration
• Applicant Tracking Systems

Job areas

• Human Resources
• Administrative

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